HANDY TOWNSHIP BOARD OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY, JUNE 12, 2007
The regular meeting of the Handy Township Board of Trustees was called to order in the Handy Township Boardroom at 7:30 P.M. by Supervisor Denby. Members present: Tesch, Eisele, Redinger and Vaupel. Absent: None. Also present: Township Attorney-Kehoe, Zoning Administrator-Anderson, Engineering Technologies-Ken Cousino, and residents: Larry Hummel, Ron Hogbin, Roger King, Kevin Shopshire and Gordon & Frank Munsell.
Approval of Agenda
Add item I) 2007-2008 EDC Contract under New Business
Remove item E) Michael J. Kehoe under New Business
MOTION EISELE SUPPORT VAUPEL TO ACCEPT THE AGENDA AS AMENDED. MOTION CARRIED.
Open Public Hearing
MOTION VAUPEL SUPPORT REDINGER TO CLOSE REGULAR BUSINESS SESSION AND OPEN THE PUBLIC HEARING AT 7:31 P.M. FOR THE HANDY TOWNSHIP 2007-08 PROPOSED BUDGET. MOTION CARRIED.
Mr. Munsell asked what the total budget amount is to run the township. No further comments from the public.
Close Public Hearing
MOTION VAUPEL SUPPORT REDINGER TO CLOSE THE PUBLIC HEARING AND RETURN TO THE REGULAR BUSINESS SESSION AT 7:33 P.M.. MOTION CARRIED.
Brief Public Comments
Mr. Munsell brought up concerns about drains and water drainage in the areas south of the Aisin development. Concerns on inspection of the county drains, county using maintenance money for inspections rather than for maintenance, proper installation of drains and who follows through to make sure drains are functioning properly. Ken Cousino – Engineering Technologies has been involved in this situation and he will be sending a letter to the drain commission, Aisin and Supervisor Denby addressing the concerns and the resolutions to those problems that have been promised by Aisin.
Handy Township Board of Trustees Regular Meeting Minutes of 6-12-2007
Page 2
Minutes
MOTION EISELE SUPPORT VAUPEL TO APPROVE THE MINUTES OF
THE REGULAR BOARD MEETING OF 5-15-2007 AS PRESENTED.
MOTION CARRIED.
MOTION VAUPEL SUPPORT EISELE TO APPROVE THE MINUTES
OF THE SPECIAL BOARD MEETING OF 6-6-2007 AS PRESENTED.
MOTION CARRIED.
Approval of Bills
Transfers totaling $6,155.85 are needed to final out 2006-07 budget.
MOTION EISELE SUPPORT TESCH TO TRANSFER AMOUNTS TO APPROPRIATE ACCOUNTS AS OUTLINED IN THE MEMO FROM CLERK EISELE FROM THE CONTINGENCY FUND TOTALLING $6,155.85.
MOTION CARRIED.
MOTION VAUPEL SUPPORT REDINGER TO APPROVE THE BILLS FOR
6-12-2007 IN THE AMOUNT OF $74,134.40 FROM THE APPROPRIATE ACCOUNTS. MOTION CARRIED.
Pending Business
Engineer Cousino gave update on W. Grand River project, contract with Mears approved, they have gotten across Nicholson Road and will put the pipe through on Wednesday. Rebids have been done to finish project but were much higher than expected, recommends that we go out to public bid to finish project. Budget report shows township still has approximately $300,00.00 to finish project with materials already purchased and paid for in advance. Property owners who were concerned about final grading for their property have been met with and should be taken care of now.
MOTION EISELE SUPPORT REDINGER TO AUTHORIZE PAY REQUEST
E-15 TO ENGINEERING TECHNOLOGIES IN THE AMOUNT OF $16,146.00 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE.
MOTION CARRIED.
WWTP update, subcontractors have been paid except for one. Ongoing discussions with F.J. Jones concerning closed the project.
MOTION EISELE SUPPORT REDINGER TO AUTHORIZE PAYMENT OF PAY REQUEST E-27 TO ENGINEERING TECHNOLOGIES IN THE AMOUNT OF $6,371.78 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE. MOTION CARRIED. ABSTAIN: VAUPEL.
Handy Township Board of Trustees Regular Meeting Minutes of 6-12-2007
Page 3 (Pending Business Cont.)
Report reviewed, postmaster was in and would like to start work soon, traffic for other projects is picking up some.
Report reviewed
Mr. Kehoe’s partner Bonnie Miller has retired and the name of law firm has changed.
MOTION EISELE SUPPORT TESCH TO RETAIN THE SERVICES OF MICHAEL J. KEHOE, P.C. LAW FIRM AS HANDY TOWNSHIP ATTORNEY.
MOTION CARRIED.
Clerk Eisele has sent the Township’s authorization for the Community Ed. and Recreation budget for 2007-08.
Chloride applications have been started.
Project is almost completed.
Discussion followed. Board is still concerned that the ordinance is not enforceable since the Township does not have its own police department. The concerns about the barking dogs seem to have been resolved using ordinances that are already in place.
New Business
MOTION TESCH SUPPORT VAUPEL TO CONTINUE WITH THE TWO CURRENT DEPOSITORIES, CHASE J.P. MORGAN AND FIRST NATIONAL BANK OF HOWELL, FOR 2007-2008. MOTION CARRIED.
MOTION EISELE SUPPORT TESCH TO CONTINUE WITH THE CURRENT AUDITOR, MANER, COSTERISAN & ELLIS, AND WITH THE CURRENT ACCOUNTANT, RAY LEMMEN, FOR 2007-2008. MOTION CARRIED.
Handy Township Board of Trustees Regular Meeting Minutes of 6-12-2007
Page 4 (New Business Cont.)
MOTION TESCH SUPPORT EISELE TO CONTINUE TO HOLD THE REGULAR MEETING OF THE HANDY TOWNSHIP BOARD OF TRUSTEES ON THE SECOND TUESDAY OF EACH MONTH AT 7:30 P.M.
MOTION CARRIED.
MOTION EISELE SUPPORT VAUPEL TO PARTICIPATE IN MTA
LEGAL DEFENSE FUND FOR 2007-2008 IN THE AMOUNT OF $121.06.
MOTION CARRIED.
Discussion followed concerning cost and coverage. Would like a representative from the insurance company to come before making any decisions.
No report
Report presented and reviewed.
Board has a copy of a Public Events Ordinance for review, will discuss at the next regular meeting. Clerk would like to add a part time person, Beth Roland, to act as Planning Commission coordinator and Utility Billing clerk.
MOTION EISELE SUPPORT TESCH TO APPOINT BETH ROLAND TO WORK PART-TIME AS PLANNING COORDINATOR AND UTILITY BILLING CLERK WITH THE SAME RATE OF PAY AS THE DEPUTY CLERK AND DEPUTY TREASURER. MOTION CARRIED.
MOTION EISELE SUPPORT VAUPEL TO ENTER INTO A CONTRACT
WITH THE EDC FOR $8000.00 FOR THE 2007-2008 FISCAL YEAR AND TO AUTHORIZE THE SUPERVISOR’S AND CLERK’S SIGNATURES.
MOTION CARRIED.
Handy Township Board of Trustees Regular Meeting Minutes of 6-12-2007
Page 5
Extended Public Comments
Mr. Gordon Munsell questioned who should be contacted concerning the school elections dates, also requested a copy of the Public Events Ordinance. Mr. Larry Hummel questioned whether the township uses all of its budget each year and when the budget year ends.
Adjournment
MOTION EISELE SUPPORT VAUPEL TO ADJOURN AT 9:15 P.M.
MOTION CARRIED.
Respectfully Submitted,
Pamela J. Hibbard
Recording Secretary / Deputy Clerk
Laura A. Eisele
Handy Township Clerk