HANDY TOWNSHIP BOARD OF TRUSTEES
REGULAR BOARD MEETING MINUTES
The Regular Board Meeting of the Handy Township Board of
Trustees was called to order in the Handy Township Boardroom at
Members present: Redinger, Eisele and Vaupel. Absent: Tesch. Also present: Twp. Attorney-Kehoe, Twp. Zoning Administrator-Anderson, Engineering Technologies-Ken Cousino, A3C-Jason Rodriguez, Cyrowski Real Estate-Lisa Frazier and Carl Cyrowski , Press & Argus-Kris Karol, and residents: Ken Reyes, Mary Slantz, Terry Palmer, Don & Ruth Hoag, Mark & Kate Ruttman, Neal Porter, John Dinsmore and Richard & Amy Kirchen.
Approval of Agenda
Add under Brief Public Comments presentation by Jason Rodriguez-A3C concerning changes to building front.
MOTION VAUPEL SUPPORT REDINGER TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED.
Brief Public Comments
Jason Rodriguez-A3C gave presentation concerning his
recommendations for changes to building front in order to make a single
entrance for both township buildings. Discussion concerning
No other comments.
Minutes
MOTION EISELE SUPPORT VAUPEL TO APPROVE
THE MINUTES OF THE REGULAR BOARD MEETING OF
MOTION CARRIED.
Minutes of Special Meeting
MOTION VAUPEL SUPPORT REDINGER TO
APPROVE THE MINUTES OF THE SPECIAL JOINT MEETING OF
Handy Township Board of Trustees Regular Meeting Minutes of
Page 2
(Minutes Continued)
Minutes of Joint Planning Commission and Board of Trustees Meeting
of
Under New Business B) change “need concerning” to “they could consider” and add “ordinance” before “requirements”.
MOTION EISELE SUPPORT VAUPEL TO APPROVE THE MINUTES OF THE JOINT BOARD OF TRUSTEES AND PLANNING COMMISSION MEETING MINUTES OF 3-29-06 AS AMENDED. MOTION CARRIED.
Approval of Bills
Bills were presented for approval in the amount of $126,874.00.
MOTION EISELE SUPPORT REDINGER TO APPROVE PAYMENT OF BILLS IN THE AMOUNT OF $126,874.00 FROM THE APPROPRIATE ACCOUNTS. MOTION CARRIED.
MOTION EISELE SUPPORT REDINGER TO AUTHORIZE THE TRANSFER OF $20,000.00 FROM THE CONTINGENCY FUND ACCT # 101-890-999 TO PLANNING COMMISSION-CONTRACTED SERVICES ACCT. # 101-405-801.5. MOTION CARRIED.
Pending Business
A) Re-zoning request Cyrowski-Hoag property
Township Engineer and Planner gave their recommendations concerning project. Discussed condition of bridge on Van Buren and condition of road and drains on Nicholson. Also, discussed agreement and appropriate legal language needed.
Lisa Frazier-Cyrowski Real Estate requested that the Board postpone any decision on the re-zoning until the next meeting.
MOTION VAUPEL SUPPORT REDINGER TO DIRECT TOWNSHIP ATTORNEY KEHOE TO
DRAFT AN AGREEMENT INCORPORATING THE CONDITIONS AS STATED IN THE LETTER DATED
Handy
Township Board of Trustees Regular Board Meeting Minutes of
Page
3 (Pending Business)
B)
Re-zoning
request Cyrowski-Cotton property
Lisa
Frazier-Cyrowski Real Estate requested that the Board postpone action on the
re-zoning request until the next meeting.
MOTION VAUPEL SUPPORT REDINGER TO DIRECT ATTORNEY KEHOE TO
DRAFT AN AGREEMENT INCORPORATING CONDITIONS IN THE LETTER DATED
# 4705-16-300-002, TO CONSTITUTE A CONDITIONAL RE-Z0NING AGREEMENT. MOTION CARRIED.
C)
Re-zoning
request Cyrowski-Thomas property
Owners
requested that Board postpone any action.
D)
Engineer’s
Report
Report
presented and discussion followed. Discussion concerning FJ Jones – the project
has not been closed out and contractor does not want it closed out. Requested
payment of pay request E-20 to Engineering Technologies
MOTION REDINGER SUPPORT EISELE TO AUTHORIZE PAYMENT OF PAY REQUEST E-20 TO ENGINEERING TECHNOLOGIES IN THE AMOUNT OF $3,968.50 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE. ABSTAIN-VAUPEL. MOTION CARRIED.
Discussion
on administration fees and drawing up a resolution for District #3. Requested
payment of pay request #4 to Rothenburger.
MOTION VAUPEL SUPPORT REDINGER TO AUTHORIZE PAYMENT OF PAY REQUEST #4 TO ROTHENBURGER IN THE AMOUNT OF $52,977.72 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE.
MOTION CARRIED.
Request
for payment of pay request E-5 to Engineering Technologies in the amount of
$28,455.98.
MOTION EISELE SUPPORT REDINGER TO AUTHORIZE PAYMENT OF PAY REQUEST E-5 TO ENGINEERING TECHNOLOGIES IN THE AMOUNT OF $28,455.98 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE. MOTION CARRIED.
Requested
authorization of reimbursement request T-6 in the amount of $13,225.00.
MOTION EISELE SUPPORT VAUPEL TO AUTHORIZE REIMBURSEMENT REQUEST T-6 TO HANDY TOWNSHIP IN THE AMOUNT OF $13,225.00 AND TO AUTHORIZE THE CLERK’S SIGNATURE. MOTION CARRIED.
Handy
Township Board of Trustees Regular Board Meeting Minutes of
Page
4 (Engineer’s Report Cont.)
Construction
on the
SAD
#4 and wondered if it could be included with the informational meeting already
set for
MOTION VAUPEL SUPPORT EISELE TO SET A PUBLIC HEARING TO SPREAD WATER SAD #4 FOR SARATOGA SPRINGS FOR MAY 8, 2006, AT 7:30 P.M. AT THE FOWLERVILLE PUBLIC HIGH SCHOOL AUDITORIUM WITH THE PROPER PUBLICATION DATES. MOTION CARRIED.
Mitch Harris Special Assessment Contract-awaiting
originals.
MOTION VAUPEL SUPPORT EISELE TO AUTHORIZE THE SUPERVISOR AND CLERK’S SIGNATURES ON MITCH HARRIS SPECIAL ASSESSMENT CONTRACT WHEN IT IS RECEIVED. MOTION CARRIED.
E)
Community
Education Report
Report
presented, still working on acquiring additional fields. Kevin will attend next
board meeting to give update.
F)
Zoning
Administrator’s Report
Report
presented and reviewed. Discussion concerning meter reading, new equipment and
training.
1. Residential Homes zoned Industrial.
Zoning
Administrator Anderson has been contacted by property owners on
MOTION EISELE SUPPORT VAUPEL TO DIRECT THE HANDY TOWNSHIP PLANNING COMMISSION TO CONSIDER RE-ZONING PARCELS
# 4705-15-400-005, 4705-15-400-008 AND 4705-15-400-003 LOCATED ON THE NORTH SIDE OF VAN BUREN ROAD FROM I-1 (INDUSTRIAL) TO AR (AGRICULTURAL / RESIDENTIAL) AND TO INCLUDE COMMERCIAL OVERLAY ZONING DISTRICT IN ORDINANCE. MOTION CARRIED.
G)
Planning
Commission Communications
Trustee
Redinger gave Board a synopsis of the last Planning Commission meeting.
H)
Assessor’s
Report
Presented
and reviewed. Pleased with new office space, still waiting for painting to be
completed.
Handy Township Board of
Trustees Regular Board Meeting Minutes of
Page 5
I)
Roads
Supervisor
Denby drove the township roads and presented her recommendations for roadwork
to be done this year.
MOTION VAUPEL SUPPORT REDINGER TO DIRECT THE SUPERVISOR TO
CALL FOR THE
$171, 200.00. ROAD WORK TO BE DONE INCLUDES: 1,500 FEET OF
3,900 FEET OF CEMETARY ROAD SOUTH OF GRAND RIVER, 2,000 FEET OF JUDD ROAD WEST OF NICHOLSON, 2,400 FEET OF SHARPE ROAD EAST OF CEMETARY AND 800 FEET OF VAN RIPER ROAD WEST OF CEMETARY. MOTION CARRIED.
J)
No
report
K)
Attorney’s
Report
Attorney
Kehoe reported on his conversation with John Zalewski,
he does not feel that Mr. Zalewski will comply with
zoning ordinance.
MOTION VAUPEL SUPPORT EISELE TO AUTHORIZE THE TOWNSHIP ATTORNEY KEHOE TO FILE A LAWSUIT IN THE CASE OF JOHN ZALEWSKI TO ENFORCE THE TOWNSHIP ZONING ORDINANCE. MOTION CARRIED.
NEW BUSINESS
A)
Sidewalk
Ordinance No. 215
Discussion
concerning wording in regulations Sec. 4 A & B. Attorney will clarify language and bring back
at next meeting.
B)
ZBA appointment
Supervisor
recommended resident, Bob Crofoot, to fill the ZBA vacancy left by the
resignation of Jim Garvie. Clerk Eisele will send a letter to Mr. Garvie
thanking him for his service on the ZBA.
MOTION VAUPEL SUPPORT EISELE TO APPOINT BOB CROFOOT TO THE HANDY TOWNSHIP ZBA TO COMPLETE THE TERM LEFT BY THE RESIGNATION OF JIM GARVIE. MOTION CARRIED.
Handy
Township Board of Trustees Regular Board Meeting Minutes of
Page
6
C)
2006 Road
Chloride Contract
Discussion
concerning contract with Advanced Dust Control, last year there were some
complaints that Supervisor Denby has discussed with Mr. Barr. Supervisor Denby
recommends that the township accept the bid from Advanced Dust control.
MOTION EISELE SUPPORT VAUPEL TO ACCEPT THE BID FROM ADVANCED DUST CONTROL FOR TOWNSHIP ROAD CHLORIDE AT A COST OF 14.5 CENTS PER GALLON FOR CHLORIDE FOR THE 2006-07 BUDGET YEAR. MOTION CARRIED.
D)
2006 Lawn Maintenance
bid
Board
reviewed bid from Klaus Gardening for grass cutting services.
MOTION EISELE SUPPORT VAUPEL TO CONTRACT WITH KLAUS GARDENING FOR CEMETARY MAINTAINANCE AT A COST OF $1,400.00 FOR THE 2006 GRASS CUTTING SEASON AND TO AUTHORIZE THE CLERK’S SIGNATURE. MOTION CARRIED.
MOTION EISELE SUPPORT VAUPEL TO CONTRACT WITH KLAUS GARDENING FOR MAINTENANCE AT THE WATER AND SEWER PLANT
FOR THE 2006 GRASS CUTTING SEASON AT A COST OF $85.00 PER GRASS CUTTING AT SEWER PLANT AND $45.00 PER GRASS CUTTING AT WATER PLANT AND TO AUTHORIZE THE CLERK’S SIGNATURE.
MOTION CARRIED.
E)
Salary Review
Committee Recommendations
Clerk
Eisele presented the names of three residents willing to serve on the salary
review committee.
MOTION VAUPEL SUPPORT EISELE TO APPOINT KATHI BACKHUUS,
JIM HALL AND SCOTT NIBLACK TO THE SALARY REVIEW COMMITTEE. MOTION CARRIED.
F)
2006 Allocation
Budget Report
Supervisor
Denby presented her allocation budget, requested Clerk’s signature.
MOTION EISELE SUPPORT VAUPEL TO ACCEPT THE 2006-2007 ALLOCATION BUDGET AS PRESENTED BY THE SUPERVISOR.
MOTION CARRIED.
G)
Supervisor’s
Report
Supervisor
Denby had a request from the Fowlerville Public Schools to store their band equipment
during construction. Discussion followed.
MOTION VAUPEL SUPPORT EISELE TO AUTHORIZE THE SUPERVISOR TO ALLOW THE USE OF THE 2ND FLOOR OF THE HANDY TOWNSHIP HALL FOR STORAGE OF FOWLERVILLE HIGH SCHOOL BAND EQUIPMENT AT NO CHARGE. MOTION CARRIED.
Handy
Township Board of Trustees Regular Board Meeting Minutes of
Page
7 (Supervisor’s Report Cont.)
Supervisor
requested the Board’s permission to apply for a Challenge Grant that is
available through
MOTION VAUPEL SUPPORT EISELE TO AUTHORIZE THE SUPERVISOR
TO APPLY FOR THE CHALLENGE GRANT AVAILABLE THROUGH
H)
Treasurer’s
Report
Presented
and reviewed.
I)
Clerk’s Report
Roadside
clean up contract with Jeff Judd.
MOTION EISELE SUPPORT REDINGER TO CONTRACT WITH JEFF JUDD FOR ROADSIDE CLEAN UP FOR SPRING OF 2006. MOTION CARRIED.
Extended Public Comments
Kate Ruttman wished
everyone a Happy Easter.
(Board moved to front of
building to look at the recommendations from A3C).
Discussion followed.
MOTION VAUPEL SUPPORT EISELE TO DIRECT THE BUILDING COMMITTEE TO GATHER CONTRACTOR NAMES FOR PROPOSED BUILDING IMPROVEMENTS. MOTION CARRIED.
Adjournment
MOTION EISELE SUPPORT REDINGER TO ADJOURN AT 9:56 P.M. MOTION CARRIED.
Respectfully Submitted,
Pamela J. Hibbard
Recording Secretary/Handy
Township Deputy Clerk
Laura A. Eisele
Handy Township Clerk