HANDY TOWNSHIP BOARD OF TRUSTEES
REGULAR MEETING MINUTES
The regular meeting of the Handy Township Board of Trustees was called to order in the Handy Township Board Room by Supervisor Denby at 7:30 P.M. Trustees present: Tesch, Eisele, Vaupel, and Redinger. Absent: None. Also present: Zoning Administrator: Anderson, Deputy Treasurer: Ward, Township Attorney: Kehoe, Engineering Technologies: Ken Cousino, Ray Thomas, Darrell Hughes-Hughes Surveying, Fred Dillingham-EDC, Gordon Munsell, Mark & Kate Ruttman, Gary Weaver, Chris Crzenkowicz-Desine Inc., Kevin Swisher-Fowlerville Comm. Ed, Lisa Frazier & Neal Porter-Cyrowski Construction, Steve Dawson-Dickinson Wright, Kevin Gasior-Maple Building, Attorney Lyle Dickson, Don & Ruth Hoag, Taka Konishi-Aisin Holdings of America and Dennis Gottschalk-G & B, LTD.
APPROVAL OF AGENDA:
Item C) under New Business change RB to RA
MOTION EISELE SUPPORT
VAUPEL TO APPROVE AGENDA AS AMENDED.
MOTION CARRIED.
BRIEF PUBLIC COMMENTS:
Resident Gary Weaver questioned when bills need to be submitted in order for approval of payment by board.
OPEN PUBLIC HEARING:
MOTION VAUPEL SUPPORT
EISELE TO OPEN THE PUBLIC HEARING FOR AISIN HOLDINGS OF AMERICA APPLICATION FOR
IFT EXEMPTION CERTIFICATE FOR PHASE II
AT 7:38 P.M. MOTION CARRIED.
Steve Dawson presented information concerning how the phases that Aisin will progress. Residents mentioned concern that board is careful about what exactly they sign.
MOTION
VAUPEL SUPPORT EISELE TO CLOSE THE PUBLIC HEARING FOR AISIN HOLDINGS OF
A) Resolution (Aisin IFT-Phase II)
A RESOLUTION WAS
OFFERED BY EISELE AND SUPPORTED BY VAUPEL TO APPROVE THE APPLICATION FOR
INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE FOR AISIN HOLDINGS OF AMERICA, INC.
FOR PHASE II FOR A
PERIOD OF 12 YEARS AT A 50% ABATEMENT. ROLL CALL VOTE: EISELE-AYE, DENBY-AYE, REDINGER-AYE,
TESCH-AYE, VAUPEL-AYE. ABSTAIN-NONE. AYES-5, NAYS-O, ABSENT-NONE.
RESOLUTION DECLARED ADOPTED.
Handy Township Board of Trustees Regular Meeting Minutes for
Page 2
B) Agreement granting IFT / Aisin / Phase II
MOTION EISELE SUPPORT VAUPEL TO ADOPT THE PROPERTY TAX ABATEMENT AGGREEMENT WITH AISIN HOLDINGS OF AMERICA, INC. AND TO AUTHORIZE THE SUPERVISOR’S AND CLERK’S SIGNATURES. MOTION CARRIED.
MINUTES
Minutes of
MOTION VAUPEL SUPPORT
EISELE TO APPROVE THE MINUTES OF
THE
MOTION CARRIED.
Minutes of
To correct the spelling of the word “subdivision” on page 4.
MOTION EISELE SUPPORT
REDINGER TO APPROVE THE MINUTES OF THE
Minutes of
MOTION VAUPEL SUPPORT
EISELE TO APPROVE THE MINUTES OF THE
APPROVAL OF BILLS
MOTION VAUPEL SUPPORT
EISELE TO APPROVE PAYMENT OF BILLS IN THE AMOUNT OF $243,551.44 FROM THE
APPROPRIATE ACCOUNTS. MOTION CARRIED.
PENDING BUSINESS
A) Engineer’s Report
Awaiting final resolution on payment for F.J. Jones, presented pay request E-18 to Engineering Technologies.
MOTION EISELE SUPPORT
REDINGER TO APPROVE PAYMENT OF PAY REQUEST E-18 TO ENGINEERING TECHNOLOGIES IN
THE AMOUNT OF $1,577.44 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE.
MOTION CARRIED.
ABSTAIN-VAUPEL
Contingency money has still not been received from the county by the township.
Layton-Smith - waiting for easement from McCurdy to proceed with removing pipe from his property. Presented pay request No. 2 from Rothenbuerger Co.
MOTION VAUPEL SUPPORT
EISELE TO AUTHORIZE PAYMENT OF PAY REQUEST NO. 2 TO ROTHENBURGER
MOTION CARRIED.
Handy Township Board of Trustees Regular Meeting Minutes for
Page 3 (Engineer’s Report Cont.)
Request payment on pay request E-3 to Engineering Technologies.
MOTION EISELE SUPPORT
VAUPEL TO AUTHORIZE PAYMENT OF PAY REQUEST E-3 TO ENGINEERING TECHNOLOGIES IN
THE AMOUNT OF $20,680.01 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE. MOTION CARRIED.
Presented reimbursement request T-3 for
MOTION EISELE SUPPORT
TESCH TO AUTHORIZE REIMBURSEMENT REQUEST T-3 IN THE AMOUNT OF $2,799.85 TO HANDY
TOWNSHIP AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE. MOTION CARRIED.
Presented reimbursement request T-4
to
MOTION EISELE SUPPORT
TESCH TO AUTHORIZE REIMBURSEMENT REQUEST T-4 IN THE AMOUNT OF $68,349.00 CONTINGENT
UPON SUPERVISOR SECURING FINAL AGREEMENT FOR COST AND EASEMENT AND TO AUTHORIZE
THE CLERK’S SIGNATURE. MOTION CARRIED.
B) Zoning Amendment Z-81-05, Re-zoning request from I-1 to MFR
Ceraso-Palmer property, #4705-22-200-011.
Discussed conditional re-zoning request for Ceraso-Palmer property, read letter with proposed conditions. Board stated that conditional re-zoning requires applicant to present site plans with request, that has not been done. Board expressed concerns on poor condition of road and the road commission’s recommendation that the bridge be downgraded in the spring to handle 9,000 lbs.
MOTION VAUPEL SUPPORT
EISELE TO DENY RE-ZONING REQUEST
Z-81-05,
CERASO-PALMER PROPERTY PARCEL NO. 4705-22-200-011 BASED ON APPLICANT’S FAILURE
TO PROVIDE SITE PLANS, SECTIONS 18.5 F #3, 18.6 B #7, AND 18.6 F. MOTION CARRIED.
C) Zoning Amendment Z-82-05, Re-zoning request from AR to MFR
Hoag property, #4705-16-300-028.
Discussed conditional re-zoning request for Hoag property, lack of site plans and condition of road and bridge. Read letter submitted with proposed conditions.
MOTION EISELE SUPPORT
VAUPEL TO POSTPONE ANY DECISION ON THE RE-ZONING REQUEST FOR HOAG PROPERTY
PARCEL
# 4705-16-300-028 FOR FUTURE CONSIDERATION. MOTION CARRIED.
Handy Township Board of Trustees Regular Meeting Minutes for
Page 4
D) Community Education Report
Kevin Swisher presented request to board to increase the fee for cheerleading and football by $15.00 in order to become members of AAU. The increase provides insurance for each participant through AAU.
MOTION EISELE SUPPORT
VAUPEL TO AUTHORIZE AN FEE INCREASE OF $15.00 PER PARTICIPANT IN CHEERLEADING
AND FOOTBALL FOR MEMBERSHIP IN AAU THROUGH THE FOWLERVILLE COMMUNITY EDUCATION
AND RECEATION PROGRAM. MOTION CARRIED.
E) Zoning Administrator’s report
Report presented. Also gave update on response from residents at special meeting. Meter heads are being installed at Red Cedars, hoping to have the new heads done in time for next quarter billing.
F) Assessor’s Report
1. Request for fire-proof cabinet
MOTION EISELE SUPPORT
TESCH TO PURCHASE A FIRE KING, FOUR DRAWER LEGAL SIZE FIRE PROOF FILE CABINET
FOR THE ASSESSOR’S OFFICE AT A COST NOT TO EXCEED $2,150.00. MOTION CARRIED.
G) Roads
Supervisor will be making her yearly drive to check the roads for GRIP projects.
H) Attorney Report
1. Sandra McCubbin zoning violation, nothing is happening at this point.
2. John Fry zoning violation, his attorney has contacted Kehoe assuring him that progress is being made. Requested that township check progress and if it is not moving along to let him know. Zoning Administrator Anderson will be checking.
3.
MOTION EISELE SUPPORT
VAUPEL TO ENTER INTO AN AGREEMENT WITH THE LIVINGSTON COUNTY SR. NUTRITION
PROGRAM WITH A CONTRIBUTION OF $1,000.00 TO BE TAKEN FROM THE CONTINGENCY FUND
AND TO AUTHORIZE THE SUPERVISOR AND CLERK TO SIGN. MOTION CARRIED.
4. KGS Analysis name change
MOTION EISELE SUPPORT
TESCH TO AMEND AGREEMENT WITH KGS ANALYSIS TO REFLECT NAME CHANGE TO HUGHES
ENVIRONMENTAL SERVICES, INC. AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE. MOTION CARRIED.
Handy Township Board of Trustees Regular Meeting Minutes for
Page 5
NEW BUSINESS
A) ZBA and PC Appointments
Supervisor will recommend at next meeting.
B) Sidewalk Ordinance
Board will look at next month so trustees have time to look over information.
C) Zoning Amendment Z-89-05, Re-zoning request from AR to RA
Chris Grzenkowicz -Desine Inc. gave presentation of plans for property.
MOTION EISELE SUPPORT
REDINGER TO APPROVE THE
RE-ZONING REQUEST
Z-89-05 FROM AR TO RA FOR PARCEL
#4705-35-100-033 TO
BE EFFECTIVE 7 DAYS AFTER PUBLICATION FOR REASONS STATED BY THE HANDY TOWNSHIP
PLANNING COMMISSION AND THE
MOTION CARRIED.
D) Township Fee Schedule Change-Rate Increase for Escrows
Discussed concerns on amount required in escrow.
A RESOLUTION WAS
OFFERED BY VAUPEL AND SUPPORTED
BY EISELE TO REQUIRE
APPLICANTS TO KEEP ON DEPOSIT $1500.00
IN ESCROW TO BE
EFFECTIVE
DENBY-AYE,
EISELE-AYE, TESCH-AYE, REDINGER-AYE, VAUPEL-AYE. AYES-5, NAYS-0, ABSENT-0. RESOLUTION DECLARED ADOPTED.
E)
MOTION VAUPEL SUPPORT
EISELE TO OBTAIN A GROUP MEMBERSHIP FOR HANDY TOWNSHIP IN THE
F) Supervisor’s Report
1. Update of PILOT ordinance
Supervisor has been notified that any action on the PILOT ordinance would originate with the village. The Great Lakes Housing property is located in the village.
G) Treasurer’s Report
Report presented and reviewed. Treasurer requested that we establish a NSF charge for returned checks.
MOTION TESCH SUPPORT EISELE TO IMPLEMENT A $25.00 NSF CHARGE ON ALL RETURNED CHECKS MADE PAYBLE TO HANDY TOWNSHIP. MOTION CARRIED.
Handy Township Board of Trustees Regular Meeting Minutes for
Page 6
I) Clerk’s Report
1. Relocation of Precinct #3
Clerk stated that the VFW Hall is not large enough to handle all 3 precincts any more, and requests approval to move precinct #3.
MOTION EISELE SUPPORT
VAUPEL TO RELOCATE PRECINCT #3 TO THE UNITED BRETHREN CHURCH FOR ALL FUTURE
ELECTIONS EFFECTIVE IMMEDIATELY. MOTION
CARRIED.
2. BS& A Training
Clerk requested approval to attend training with her deputy for utility billing report writing.
MOTION EISELE SUPPORT
REDINGER TO AUTHORIZE THE CLERK AND DEPUTY CLERK TO ATTEND BS&A SOFTWARE
TRAINING CLASS AT A COST OF $195.00 PER PERSON.
MOTION CARRIED.
Correspondence:
A) Letter from Anne Marie Garvie.
Public Comments:
A resident asked if the clerk had checked into the possible use of the 4-H building at the fairgrounds for elections.
Treasurer Tesch asked if township has a specific form for people to fill out if they are requesting a conditional re-zoning.
Adjournment:
MOTION EISELE SUPPORT
VAUPEL TO ADJOURN AT
MOTION CARRIED.
Respectfully Submitted,
Pamela J. Hibbard
Recording Secretary, Deputy Clerk
Laura A. Eisele
Handy Township Clerk