HANDY TOWNSHIP REGULAR BOARD
MEETING
JUNE 8, 2004
The regular Handy Township Board meeting was called to order by
Supervisor Denby at 7:30 p.m. in the
Tesch, Vaupel,
Denby, Eisele. Absent: Krebs. Also Present: Township Attorney Kehoe, Zoning
Administrator Anderson, Brendan Cousino-Engineering
Technologies, Sue Ward-Deputy Treasurer, Ron Van Houten-candidate
for District #4
Approval of Agenda:
To move to Brief Public Comments: Pending Business Item (G) Elro-Special Assessment District, Item (J) Ordinances for
Special Assessment District and New Business, Item (D) Letter from Barley
Bittner, Attorney, and (E) Great Lakes Community Nonprofit Housing Corporation
Requesting Tax Exempt Status.
MOTION VAUPEL SUPPORT EISELE
TO APPROVE THE AGENDA AS AMENDED.
MOTION
CARRIED.
Approval of Minutes:
A) Township Board Regular
Meeting of May 11,2004:
On page 7, Item ( K) Fire Department
Sub-Station, a spelling error:
Fireboard
to read ‘Fire Board’.
On page 8, Item (G) Letter of Concern from Travis Gibbons, the
last sentence to read:
Supervisor
to contact the Livingston County Road Commission about a possible 3-way stop
sign for this intersection.
MOTION EISELE SUPPORT VAUPEL
TO APPROVE THE MINUTES OF THE
MAY 11, 2004 REGULAR MEETING
AS AMENDED. MOTION CARRIED.
B) Township Board Special
Meeting of May 25, 2004:
MOTION EISELE SUPPORT VAUPEL
TO APPROVE THE MINUTES OF THE
MAY 25, 2004 SPECIAL MEETING
AS PRESENTED. MOTION CARRIED.
Handy Township Regular Board
Meeting Minutes of June 8, 2004 Page 2
PUBLIC HEARING FOR THE JULY
1, 2004 THRU JUNE 30, 2005 PROPOSED BUDGET:
MOTION
VAUPEL SUPPORT EISELE TO OPEN THE PUBLIC HEARING TO ADDRESS THE PROPOSED
2004-2005 BUDGET AT 7:35 P.M.
MOTION CARRIED.
No public comment.
MOTION EISELE SUPPORT VAUPEL
TO CLOSE THE PUBLIC HEARING AT
7:36 P.M. MOTION CARRIED.
Clerk Eisele reported that an
addition of $5,000 needed to be made to the General Operating Fund, Account
#101-265-931, Repairs and Maintenance -
#101-890-999 to make the
remaining funds in the contingency account $95,000.
MOTION VAUPEL SUPPORT EISELE
TO ADOPT THE JULY 1, 2004 THRU JUNE 30, 2005 HANDY TOWNSHIP BUDGET WITH TOTAL
EXPENDITURES OF
$1,099,679.00. MOTION CARRIED.
Brief Public Comments:
Mr. Ron Van Houten introduced himself
and announced his candidacy for District #4
1) Engineer’s Report on
WWTP:
Discussion of the flooding caused to homes adjacent to the Slatkin property by the development of the Ford Dealership
and more recently the new construction of Cedar Creek Centre. Brendan Cousino-Engineering
Technologies stated that the most efficient way to correct the flooding problem
would be to grade a drainage ditch.
Residents agreed to this solution, stating that they are concerned with
the standing water and mosquitoes. Mr. Cousino was directed to approach Slatkin
Corp. to discuss a correction to the problem.
He would then contact the residents involved to inform them of any
progress.
Handy Township Regular Board
Meeting Minutes of June 8, 2004 Page 3
G) Elro-Special
Assessment District:
Brendan Cousino-Engineering Technologies
discussed the delays in the project and stated that current work is now
concentrated on the interior of the building.
He stated that July should see the equalization and pump basins
completed. The entire project should now
be completed by mid-August.
Pay requests and changes were then submitted
for review.
MOTION
EISELE SUPPORT TESCH TO AUTHORIZE PAYMENT OF PAY REQUEST #A-13 IN THE AMOUNT OF
$162,895.56 TO F. J. JONES, & CO. AND TO AUTHORIZE THE SUPERVISOR TO SIGN
THE REQUEST. VAUPEL-ABSTAIN.
MOTION CARRIED.
MOTION EISELE SUPPORT TESCH
TO APPROVE CHANGE ORDER
#A-11 FOR WELL DEPTH,
FLANGE PIPE CONNECTIONS, AND FIBER OPTIC COMMUNICATIONS IN THE AMOUNT OF
$3,990.34
AND TO AUTHORIZE THE SUPERVISOR TO SIGN THE CHANGE ORDER.
VAUPEL-ABSTAIN.
MOTION CARRIED.
MOTION EISELE SUPPORT TESCH
TO APPROVE CHANGE ORDER
#A-12 FOR REVISIONS TO THE
FIBER REINFORCED PLASTIC FLAT COVER IN THE AMOUNT OF $3,697.14 AND TO
AUTHORIZE THE SUPERVISOR TO
SIGN THE CHANGE ORDER. VAUPEL-ABSTAIN.
MOTION CARRIED.
MOTION EISELE SUPPORT TESCH
TO AUTHORIZE PAYMENT OF PAY REQUEST #E-9 TO ENGINEERING TECHNOLOGIES IN THE
AMOUNT OF $47,857.68 AND TO AUTHORIZE THE
SUPERVISOR
TO SIGN THE REQUEST. VAUPEL-ABSTAIN. MOTION CARRIED.
Review of the county budget report concerning the WWTP. Review of project expenditures.
Discussion of setting standards for future
public sewer and water developments.
Discussion of driveway repairs and tree
replacement of the homes involved in the Special Sewer District infrastructure.
Handy Township Regular Board
Meeting Minutes of June 8, 2004 Page 4
J) Ordinances for Special
Assessment District:
Attorney Kehoe reported
that ordinances would be ready to adopt at the next regular meeting.
D) Letter
From Barley Bittner, Attorney RE: Runkel Properties vs.
Trotter’s Landing Development:
Brendan Cousino stated that he would
visit the Trotter’s Landing site to review the situation.
E)
Status:
Glendon Recker introduced herself and
stated that the GLCNHC is having it’s first fund
raiser by doing a raffle. A resolution
would need to be adopted that states that this organization is an existing
nonprofit organization in
MOTION
EISELE SUPPORT VAUPEL TO ADOPT A LOCAL GOVERNING RESOLUTION FOR
ROLL CALL VOTE: TESCH-AYE,
EISELE-AYE, VAUPEL-AYE, DENBY-AYE.
4-AYES,
0-NAYS, 1-ABSENT. RESOLUTION DECLARED ADOPTED.
A review of the pilot ordinance for Payment
in Lieu of Taxes submitted by Marc Stankov, Director
of GLCNHC. Attorney Kehoe stated
that MSHDA requires this ordinance to be adopted. Discussion followed. It was decided to invite Mr. Stankov to the next regular meeting and address this
proposed ordinance again at that time.
Handy Township Regular Board
Meeting Minutes of June 8, 2004 Page 5
Approval of Bills:
Discussion of the need for account transfers.
MOTION VAUPEL SUPPORT TESCH
TO TRANSFER FROM THE ROADS-MAINTENANCE FUND
#101-463-782: $150.00 TO THE ASSOCIATION DUES FUND
#101-103-958; $61.00 TO THE SUPERVISOR-SALARY FUND #101-175-702; $61.00 TO THE
CLERK SALARY FUND #101-215-702; $61.00 TO THE TREASURER SALARY FUND
#101-253-702; $222.00 TO THE BUILDING AND GROUNDS, SALARIES AND WAGES
FUND#101-265-702; $228.00 TO THE REPAIRS AND MAINTENANCE - TOWNSHIP BUILDING
FUND #101-265-931; $508.00 TO THE MAINTENANCE CONTRACTS FUND #101-265-936;
$2,505.00 TO THE PLANNING COMMISSION - CONTRACTED SERVICES FUND #101-405-801;
$1,653.00 TO THE ZONING ADMINISTRATOR-SALARY FUND #101-410-702; AND $1,289.00
TO THE INSURANCE AND
BONDS FUND
#101-910-925, TO TOTAL $6,738.00 OF TRANSFERRED FUNDS. MOTION
CARRIED.
MOTION VAUPEL SUPPORT TESCH TO PAY THE BILLS OF JUNE 8,
2004 FROM THE APPROPRIATE ACCOUNTS IN THE AMOUNT OF $40,120.14.
MOTION CARRIED.
Pending Business:
A)
Treasurer Tesch submitted for review
a letter from Mr. Ray Lemmen, CPA concerning the
completion of the repayment.
B) Community
Education-Recreation Report:
None.
C) Zoning Administrator’s
Report:
Zoning Administrator Anderson reported that he had received
numerous complaints concerning the Fawn Meadows development. The development’s authority has not taken
over for maintenance as of yet and the developer is not maintaining the lawns
around the approach, ditches and water detention area. Attorney Kehoe was directed to further
investigate.
Handy Township Regular Board
Meeting Minutes of June 8, 2004 Page 6
D) Assessor’s Report:
Submitted.
E) Solid Waste Committee:
None.
F) Roads:
Supervisor Denby reported that she
had informed the Road Commission of the approved contracts for Allen, Gregory,
and Sargent roads.
G) Elro-Special
Assessment District:
Already addressed under Brief Public
Comments.
H)
None.
I)
None.
J) Ordinances for Special
Assessment District:
Already addressed under Brief Public
Comments.
K) Fire Department
Sub-Station:
Supervisor Denby reported that, if
the proposed Fire Authority is approved on the ballot, she will become the
Treasurer of the new Fire Board.
L) Pro-Street Auto-Paul
Burton/Update on Zoning Violation:
Zoning Administrator Anderson reported that Mr. Burton will
have the project completed by the next regular meeting.
Handy Township Regular Board
Meeting Minutes of June 8, 2004 Page 7
M) Mike Wallace/Update on
Zoning Ordinance Violation:
Zoning Administrator Anderson reported that Mr. Karl Stephen
had submitted a site plan to be addressed at the June Planning Commission meeting.
New Business:
A) Handy Township 2004-2005
Salaries Approval:
Review.
MOTION EISELE SUPPORT VAUPEL
TO APPROVE THE 2004-2005 SALARIES FOR THE NON-ELECTED HANDY TOWNSHIP EMPLOYEES
AS PRESENTED.
MOTION CARRIED.
B) Jeff Judd Spring Roadside
Cleanup:
Review of Mr. Judd’s proposal.
MOTION
EISELE SUPPORT VAUPEL TO HIRE MR. JEFF JUDD TO DO THE ROADSIDE CLEANUP AT A
COST OF APPROXIMATELY $2,600.
MOTION CARRIED.
C) Donation for 4th of July
Parade:
Clerk Eisele reported that Mr. Scott Niblack requested that the township donate $200 for the
purchase of speakers for the 4 main corners of town to be used at the 4th of
July parade.
MOTION EISELE SUPPORT VAUPEL
TO CONTRIBUTE $200 FOR THE PURCHASE OF 4 SPEAKERS TO BE USED AT THE 4 MAIN
CORNERS IN FOWLERVILLE FOR THE 4TH OF JULY
PARADE. MOTION CARRIED.
D) Letter from Barley
Bittner, Attorney:
Already addressed under Brief Public
Comments. Attorney Kehoe added that the township’s engineer should visit
the site and review the situation further.
Handy Township Regular Board
Meeting Minutes of June 8, 2004 Page 8
E)
Status:
Already addressed under Brief Public
Comments.
F) Letter from
RE: Forming a Police Authority:
Review of letter submitted from Wayne Copeland, Village
President, concerning a proposed emergency authority for police
protection. Discussion that it would be
too late to put such a proposal on this years
ballot. The board decided that it would
like to get trustee Krebs and the Livingston County Sheriff’s opinions. To be readdressed at the next regular
meeting.
G) MML 2003-2004 61st
Edition of Salaries and Wages in Michigan-Authorization to Purchase:
It was discussed that this is report pertains to villages
rather that townships. No action taken.
H) Supervisor’s Report:
Supervisor Denby reported that
MOTION VAUPEL SUPPORT EISELE
TO SET THE HANDY TOWNSHIP BOARD MEETING DATES FOR THE SECOND TUESDAY OF EACH
MONTH AT 7:30 P.M. IN THE HANDY TOWNSHIP
BOARDROOM. MOTION CARRIED.
MOTION TESCH SUPPORT VAUPEL
TO STAY WITH BANK ONE AS THE HANDY TOWNSHIP
DEPOSITORY. MOTION CARRIED.
MOTION EISELE SUPPORT VAUPEL
TO CONTRACT WITH RAY LEMMEM FOR THE HANDY TOWNSHIP AUDITOR FOR THE FISCAL YEAR OF
2004-2005.
MOTION CARRIED.
I) Treasurer’s Report:
Submitted and Reviewed. Review of Dog Collection Figures, Checking Balances, and Delinquent
Property Taxes.
Handy Township Regular Board
Meeting Minutes of June 8, 2004 Page 9
J) Clerk’s Report:
A) Document Imaging System for Clerk’s Office:
Review of submitted costs to have the equipment, computer
programs and services, training, etc. implemented. Discussion that this system would allow a
much needed backup to all paper files in the office. Further discussion of
scheduling a presentation from Basic Technologies to gather more information
about the Document Imaging System.
MOTION
EISELE SUPPORT VAUPEL TO SCHEDULE A SPECIAL MEETING FOR JULY 20, 2004 AT 7:30
P.M. IN THE HANDY TOWNSHIP BOARDROOM TO ADDRESS THE DOCUMENT IMAGING SYSTEM.
MOTION CARRIED.
B) Planning Commission is Now Scheduled for 2 Meetings a Month:
Discussion that Member Pellegrino has stated that he would not
be able to attend many Planning Commission meetings. If need be, he would resign.
Discussion
that Mrs. Cathy Elliott is interested in becoming a Planning Commission member.
Clerk Eisele also reported on the
meeting with representative from the Road Commission and the Police Department
concerning a study for the 3-way stop a Fowlerville and Mason Roads. They reported that according to the study, at
this time, there is no need for a 3-way stop at that intersection. She stated that other traffic problem areas
were discussed at that meeting.
Clerk Eisele also submitted an
estimate from J&B Painting for refurbishment of the outside of 137 N.
Grand. Discussion followed. It was decided to have the back awning fixed
first, then the board will address refurbishing and
repainting.
Handy Township Regular Board
Meeting Minutes of June 8, 2004 Page 10
Extended Public Comments:
Supervisor Denby commented on the
opening of the Kern Veterinary Clinic and stated that it is a beautiful,
impressive facility.
Treasurer Tesch discussed additional
holiday office closures including the upcoming memorial for the late President
Reagan. It was decided to keep the
offices open as presently scheduled to provide maximum services to the public.
Adjourn:
MOTION EISELE SUPPORT VAUPEL
TO ADJOURN THE MEETING AT
9:28 P.M. MOTION CARRIED.
Sandra J. Weaver
Recording Secretary
Laura Eisele
Handy Township Clerk