HANDY TOWNSHIP BOARD OF TRUSTEES
REGULAR BOARD MEETING
The regular Handy Township Board meeting was called to order by Supervisor Denby in the Handy Township Board Room. Trustees Present: Eisele, Tesch, Redinger, Vaupel. Absent: None. Also Present: Attorney Kehoe, Zoning Administrator Anderson, Abraham & Gaffney-Aaron Stevens, Slatkin Corporation-Ken Pearl, EDC-Fred Dillingham, Engineering Technologies Corp-Ken Cousino, Attorney Steve Dawson, Centex Homes-Mark Perkoski, Kevin & Tamera Swisher, Deputy Treasurer Sue Ward, and Kevin Shopshire.
Approval of Agenda:
To Add to Pending Business, Item K) Development /Payback Agreement
To Add to Pending Business, Item L) Planning Commission Appointment
To take care of the following items immediately following the presentation of the township audit: 1) Aisin Agreement , 2) New Business (B), & 3) Pending Business (B)
MOTION VAUPEL SUPPORT REDINGER TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED.
Approval of Minutes:
For the minutes of
MOTION EISELE SUPPORT
VAUPEL TO APPROVE THE MINUTES OF THE
Minutes of
MOTION REDINGER
SUPPORT EISELE TO APPROVE THE MINUTES OF THE
Minutes of
MOTION EISELE SUPPORT
VAUPEL TO APPROVE THE MINUTES OF THE
Brief Public Comments:
Deputy Treasurer Ward reported of the tremendous response the township has experienced with the assessor and treasurer information being accessible through the township website.
Presentation of
Mr. Stevens thanked the Clerk, Treasurer, and Mr. Lemmen for all of the effort they put into the audit. The Audit took a little longer than expected but all went well. He reviewed the report with the board.
Handy Township Regular Board Meeting Minutes of
Page 2
New Business, Item K) Development/Payback Agreement (Aisin Corp)
Supervisor Denby reported that Aisin is no longer interested
in following through with the Community Development Block Grant (CDBG). They could not meet all of the requirements
for the grant. The $300,000 Revolving
Loan Fund (RLF) through
MOTION
EISELE SUPPORT REDINGER TO ENTER INTO DEVELOPMENT/PAYBACK AGREEMENT WITH AISIN
HOLDINGS OF AMERICA, INC. AS PRESENTED AND TO AUTHORIZE THE SUPERVISOR AND
CLERK TO SIGN IT. MOTION CARRIED.
New Business, B) Slatkin Corporation/Transfer of Sewer
Assessment (10 of the 44 REU’s to be transferred to 2.34 Acre Parcel on
A RESOLUTION WAS
OFFERED BY EISELE AND SUPPORTED BY VAUPEL TO AUTHORIZE THE TRANSFER OF 10 REU’S
5-AYES. 0-NAYS. ABSENT:
NONE. ABSTAIN: NONE.
RESOLUTION DECLARED
ADOPTED.
Pending Business, Item B) Community Education-Recreation Report
Township Representative, Kevin Swisher, entertained various questions from the board in regard to the report. Report was accepted.
PENDING BUSINESS:
A)
1. WWTP & Sewer Project
2. Red Cedars Water System
3. Layton
Rd. & Smith Rd. Sewer Extension Project (letter dated
4. Handy Fowlerville
5. Easement for Well House & Easement for Isolation Circles
Handy Township Regular Board Meeting Minutes of
Page 3
(Pending Business, Item A), continued)
MOTION EISELE SUPPORT
TESCH TO AUTHORIZE PAY REQUEST
A-19
TO F. J. JONES & CO. IN THE AMOUNT OF $50,386.82 AND TO AUTHORIZE THE
SUPERVISOR’S SIGNATURE. MOTION CARRIED.
The Township Board asked that a message be forwarded to the Livingston County Board of Public Works in regard to pay request A-19. General consensus of the board is that the pay request is fair but that they will not look at any additional pay requests from F. J. Jones & Co. until the project is complete.
MOTION
EISELE SUPPORT TESCH TO AUTHORIZE PAY REQUEST E-12 FROM ENGINEERING
TECHNOLOGIES CORPORATION IN THE AMOUNT OF $39,469.76 AND TO AUTHORIZE THE
SUPERVISOR’S SIGNATURE. MOTION CARRIED.
Discussion on the contract that Rainbow holds with the township for the sewers. The sewer under the river is not quite flat. It has a dip in it and will need to be jetted each year in order to keep it clean. Engineer, Ken Cousino, recommended that the township board request a deposit from the contractor for $4,500.00 to pay for the next ten years of jetting the sewer.
The township board directed the engineer to prepare a final pay request for contract B, Rainbow Construction.
Discussion on the Engineers recommendations pertaining to the wastewater rate study.
A RESOLUTION WAS
OFFERED BY EISELE AND SUPPORTED BY TESCH TO ESTABLISH THE 2005 WASTEWATER RATE
AT $110 PER REU, PER QUARTER, WITH ANNUAL INCREASES AS OUTLINED IN THE LETTER OF RECOMMENDATION FROM ENGINEERING
TECHNOLOGIES CORP. DATED
MOTION EISELE SUPPORT
REDINGER TO ACCEPT PROPOSAL
#05-0065
FROM FUTURE FENCE COMPANY IN THE AMOUNT OF $22,933.00 FOR FENCING AROUND THE
WASTEWATER TREATMENT PLANT AND TO AUTHORIZE THE CLERK TO SIGN THE PROPOSAL.
MOTION CARRIED.
MOTION EISELE SUPPORT
REDINGER TO AUTHORIZE ENGINEERING TECHNOLOGIES CORPORATION TO PURCHASE NUMEROUS
SMALL EQUIPMENT ITEMS THAT ARE NEEDED FOR THE OPERATION OF THE SEWER PLANT FOR
AN AMOUNT NOT TO EXCEED $12,500.00 AS RECOMMENDED IN THEIR LETTER DATED
2-8-05. MOTION CARRIED.
Handy Township Regular Board Meeting Minutes of
Page 4
(Pending Business, Item A), continued)
Discussion on the well house at the Centex development. Centex will be transferring $50,000.00 to the township to cover start up operation and maintenance costs for the water system.
MOTION EISELE SUPPORT
REDINGER TO ACCEPT WARRANTY DEED AND ENTER INTO AGREEMENT WITH SELECTIVE
DELAWARE, LLC FOR WATER SYSTEM, LAND AND FACILITIES CONTINGENT UPON MEETING
REQUIREMENTS OF LETTER DATED 2-7-05 FROM ENGINEERING TECHNOLOGIES CORPORATION WITH
THE EXCEPTION OF CHANGING ITEM (1) TO REFLECT $10.00 AND TO AUTHORIZE THE CLERK
AND SUPERVISOR TO SIGN THE AGREEMENT.
MOTION CARRIED.
A RESOLUTION WAS
OFFERED BY VAUPEL AND SUPPORTED BY REDINGER TO ACCEPT THE WATER SUPPLY RATE STUDY
ESTABLISHING THE WATER USE RATES FOR 2005 AT $90.00 PER
REU, PER QUARTER,
WITH ANNUAL INCREASES TIED TO THE CONSUMER PRICE INDEX, AS OUTLINED IN THE
LETTER OF RECOMMENDATION FROM ENGINEERING TECHNOLOGIES
DATED
REDINGER-AYE,
VAUPEL-AYE, EISELE-AYE. 5-AYES. 0-NAYS.
ABSTAIN-NONE. ABSENT-NONE.
RESOLUTION DECLARED ADOPTED.
Layton/Smith Roads:
Ken Cousino reported that the Aisin Corporation expects to
occupy their building no later than
MOTION VAUPEL SUPPORT
REDINGER TO ENTER INTO AGREEMENT WITH TES CONSULTANTS, P.C. TO CONDUCT SOIL
BORINGS FOR THE LAYTON & SMITH ROAD SEWER PROJECT IN AN AMOUNT NOT TO
EXCEED $5,435.00 AND TO AUTHORIZE THE CLERK TO SIGN THE AGREEMENT. MOTION CARRIED.
MOTION EISELE SUPPORT
TESCH TO ACCEPT THE PROFESSIONAL DESIGN SERVICES PROPOSAL FOR THE GRAND RIVER
AVE SANITARY SEWER EXTENSION, GRAND RIVER AVE PUBLIC WATER SYSTEM, AND N.
FOWLERVILLE ROAD SANITARY & WATER SERVICE AND TO AUTHORIZE THE SUPERVISOR
TO SIGN THE AGREEMENT.
MOTION CARRIED.
Handy Township Regular Board Meeting Minutes of
Page 5
Approval of Bills: $57,085.90
The board reviewed the 2004-05 budget amendments as proposed by the
Clerk and Treasurer.
MOTION
EISELE SUPPORT TESCH TO AMEND THE BUDGET AS PROPOSED BY THE CLERK.
MOTION CARRIED. (See attached
recommendations at back of minutes)
MOTION
EISELE SUPPORT VAUPEL TO PAY THE BILLS IN THE AMOUNT OF $57,085.90 FROM THE
APPROPRIATE ACCOUNTS. MOTION CARRIED.
PENDING BUSINESS, continued
B) COMMUNITY EDUCATION-RECREATION REPORT
(item addressed earlier in minutes.)
C) JOINT SEWER SERVICES WITH VILLAGE-COMMITTEES REPORT
No Report.
D) ZONING ADMINISTRATOR’S REPORT
1. John Fry Zoning Violation Update
Report submitted for review.
E) ASSESSOR’S REPORT
Report submitted for review.
F) ATTORNEY’S REPORT
No report.
G) SOLID WASTE COMMITTEE
No report.
H) ROADS
No report
I) FIRE AUTHORITY REPORT
No report.
J)
Clerk Eisele reported she obtained estimates for vertical blinds for the north side of the hall. This will complete the remodeling of the first floor.
MOTION EISELE SUPPORT
REDINGER TO AUTHORIZE THE CLERK TO PURCHASE VERTICAL BLINDS FOR THE BUILDING
REMODEL AT
137 N. GRAND FROM THE
FOWLERVILLE DECORATING CENTER FOR
A
PRICE NOT TO EXCEED $1,293.30. MOTION CARRIED.
Handy Township Regular Board Meeting Minutes of
Page 6
(Pending Business, continued)
K) DEVELOPMENT/PAYBACK AGREEMENT (AISIN CORP)
(item addressed earlier in minutes)
L) PLANNING COMMISSION VACANCY
No action taken.
NEW BUSINESS:
A) APPROVAL FOR DISTRIBUTION OF HANDY TOWNSHIP MASTER PLAN (January 2005 Draft)
MOTION VAUPEL SUPPORT TO AUTHORIZE THE DISTRIBUTION OF THE HANDY
TOWNSHIP MASTER PLAN UPDATE TO ALL CONTIGUOUS COMMUNITIES, LIVINGSTON COUNTY
PLANNING DEPARTMENT, AND VILLAGE OF FOWLERVILLE FOR REVIEW AND COMMENTS. MOTION CARRIED.
B) SLATKIN CORPORATION/TRANSFER OF SEWER ASSESSMENT
(10 OF THE 44 REU’S
TO BE TRANSFERRED TO
(item addressed earlier in minutes)
C) HANDY TOWNSHIP TEMPORARY MOBILE HOME PERFORMANCE BOND MINIUMUM LIMIT (RECOMMENDATION TO CHANGE TO $2,500.00)
Attorney Kehoe reported that under today’s standards the $500 fee we currently charge would not cover the township’s costs if a mobile home had to be removed. He recommended a new fee of $2,500.00.
MOTION VAUPEL SUPPORT REDINGER TO SET THE TEMPORARY MOBILE HOME PERFORMANCE BOND FOR HANDY TOWNSHIP AT $2,500.00 EFFECTIVE IMMEDIATELY. MOTION CARRIED.
D) ZONING
AMENDMENT Z-03-05, AMENDMENT TO
MOTION REDINGER SUPPORT TESCH TO ADOPT ZONING ORDINANCE AMENDMENT
Z-03-05, TO DELETE IN ITS ENTIRETY, CHAPTER 16.6 XX, AFFORDABLE HOUSING
DEVELOPMENTS, FOR THE REASONS STATED BY THE PLANNING COMMISSION TO BECOME
EFFECTIVE SEVEN DAYS AFTER PUBLICATION.
MOTION CARRIED.
Handy Township Regular Board Meeting
Minutes of
Page 7
(New Business, continued)
E) MTA WORKSHOP (B-103) CREATING A VISION FOR YOUR TOWNSHIP
MOTION EISELE SUPPORT TESCH TO HAVE THE TOWNSHIP PAY THE COSTS FOR ANY
TOWNSHIP OFFICIAL THAT WOULD LIKE TO ATTEND.
MOTION CARRIED.
F) BS&A SOFTWARE/PROPOSAL FOR EQUALIZER INTERNET SERVICES
(Assessing and Property Tax Information for Web-Site)
The board asked that the Clerk obtain estimates for training employees on the software system. No action taken.
G) BS&A SOFTWARE/GENERAL LEDGER PROPOSAL/CLERK’S OFFICE
Estimate information to be obtained for this software also. Maybe both trainings can be done in one day. No action taken.
H) SUPERVISOR’S REPORT
No report.
I) TREASURER’S REPORT
Report was submitted and reviewed by the board.
J) CLERK’S REPORT
No report.
COMMUNICATIONS:
A) LETTER
TO
B)
C) LETTER
DATED
D) LETTER
DATED
EXTENDED PUBLIC COMMENTS:
Deputy Treasurer Ward asked that the board agendas be posted at the web-site.
MOTION
VAUPEL SUPPORT REDINGER TO ADJOURN THE MEETING AT
Laura A. Eisele
Handy Township Clerk