HANDY TOWNSHIP REGULAR BOARD MEETING

MAY 11, 2004

The regular Handy Township Board meeting was called to order by Supervisor Denby at 7:30 p.m. in the Handy Township boardroom. Members present:

Tesch, Krebs, Vaupel, Denby, Eisele. Absent: None. Also Present: Township Attorney Kehoe, Zoning Administrator Anderson, Brendan Cousino-Engineering Technologies, Kevin Shopshire-Livingston County Press and Argus, Diane Deel-Detroit News, Craig Colston-Total Systems Support, Sally Reynolds-candidate for Register of Deeds, and resident Kyle Sober.

Approval of Agenda:

To add after Brief Public Comments, Item (1), Presentation from Craig Colston-Total Systems Support.

To move Pending Business, Item (G) Elro-Special Assessment District, and Item (J) Ordinances for Special Assessment District, and New Business, Item

(D) Letter from DEQ in RE: Red Cedar Condo. Dev. after Item (1).

To add a resolution for the affordable housing moratorium after the approval of the regular board minutes for April 13, 2004.

MOTION VAUPEL SUPPORT KREBS TO APPROVE THE AGENDA AS AMENDED. MOTION

CARRIED.

Approval of Minutes:

A) Township Board Regular Meeting of April 13, 2004:

On page 7, Item ( C) Fowlerville Fairgrounds Resolution, the last sentence of the first paragraph to read: ‘The gaming license requires a resolution from the township board.’

On page 10, Item (O) the motion to read:

MOTION EISELE SUPPORT KREBS TO ADOPT A MORATORIUM ON ALL PROJECTS UNDER SECTION 16.6 XX OF THE HANDY TOWNSHIP ZONING ORDINANCE FOR 9 MONTHS AND THAT NO FURTHER APPLICATIONS FOR PROJECTS BE ACCEPTED DURING THAT PERIOD OF TIME.

THIS IS DUE TO THE EFFECT THAT AFFORDABLE HOUSING PROJECTS UNDER THE CURRENT ORDINANCE ARE HAVING ON HANDY TOWNSHIP.

MOTION CARRIED.

Handy Township Regular Board Meeting Minutes of May 11, 2004 Page 2 (Approval of Minutes, Continued)

MOTION VAUPEL SUPPORT KREBS TO APPROVE THE MINUTES OF THE APRIL 13, 2004

REGULAR MEETING AS AMENDED. MOTION CARRIED.

Supervisor Denby submitted a resolution outlining the reasoning for the affordable housing moratorium. See attached.

A RESOLUTION WAS OFFERED BY KREBS AND SUPPORTED BY VAUPEL TO ADOPT THE AFFORDABLE HOUSING MORATORIUM.

ROLL CALL VOTE: VAUPEL-AYE, TESCH-AYE, DENBY-AYE, EISELE-AYE,

KREBS-AYE. 5-AYES, 0-NAYS, 0-ABSTAIN. RESOLUTION ADOPTED.

B) Township Board Special Meeting of April 20, 2004:

On page 1 under Public Meeting, Discussion on Possible Phase Two for Sewer Service, the last paragraph to read: ‘Ken Cousino reported that the Handy Township waste water treatment plant which is under construction only involved interested property owners. Those who did not want to participate were not obligated to do so.’

On page 2, first paragraph, the word ‘would’ be change to ‘could’ to read:

…this could be a 20 year bond.

On page 2, Pending Business, Item (A), first paragraph, the word ‘state’ to read ‘stated’.

On page 2, Pending Business, Item (B) Fowlerville Fire Authority Resolution, to add the wording ‘through the Howell Fire Department’ to the 3rd sentence, to read:

‘Cohoctah and Howell townships would contract for services through the Howell Fire Department.’

MOTION VAUPEL SUPPORT KREBS TO APPROVE THE MINUTES OF THE APRIL 20, 2004

SPECIAL MEETING AS AMENDED. MOTION CARRIED.

Brief Public Comments:

Ms. Sally Reynolds introduced herself and announced her candidacy for Register of Deeds.

Handy Township Regular Board Meeting Minutes of May 11, 2004

Page 3

1) Presentation by Craig Colston-Total Systems Support:

Review of submitted revised quotes for computer equipment. Mr. Colston

stated that the systems required to run the BS&A Tax Collection Software

needed a computer server that would be used for no other purposes. He

stated that some of the other office computers would not be able to handle

this new system. He also stated that installation costs are included in the

submitted estimates. Discussion followed.

Treasurer Tesch stated that the new system had to be in place no later than

June 15, 2004 to be ready for the upcoming summer tax collection season.

Discussion that a server and three additional computers are needed.

Discussion of the funds remaining in the equipment account of the budget

followed.

MOTION EISELE SUPPORT VAUPEL TO AUTHORIZE THE PURCHASE OF A

SERVER/WORKSTATION COMPUTER AT A COST OF $2,270 AND THREE NEW WORKSTATIONS

AT A COST OF $1,175 EACH FROM TOTAL SYSTEMS SUPPORT WITH A POSSIBLE DELAYED

PAYMENT.

MOTION CARRIED.

G) Elro-Special Assessment District:

Brendan Cousino-Engineering Technologies submitted a request from F. J.

Jones to allow a new completion date of the Waste Water Treatment plant. He

explained that some information was not complete and he did not recommend

township’s approval of the letter.

No further action.

Mr. Cousino submitted pending pay requests:

MOTION EISELE SUPPORT TESCH TO AUTHORIZE PAYMENT OF PAY REQUEST #A-12 IN THE

AMOUNT OF $398,227.08 TO F. J. JONES, & CO. AND TO AUTHORIZE THE SUPERVISOR

TO SIGN THE REQUEST. VAUPEL-ABSTAIN.

MOTION CARRIED.

MOTION EISELE SUPPORT TESCH TO APPROVE CHANGE ORDER #A-10 FOR THE UTILITY

CONNECTION FEES IN THE AMOUNT OF $13,494.96 AND TO AUTHORIZE THE SUPERVISOR

TO SIGN THE CHANGE ORDER.

VAUPEL-ABSTAIN. MOTION CARRIED.

Handy Township Regular Board Meeting Minutes of May 11, 2004

Page 4 (Elro-Special Assessment District, Continued)

Mr. Cousino reviewed the letter to the board of public works from

Engineering Technologies explaining why the township should not support the

extension of the contracted completion date. No action necessary.

MOTION EISELE SUPPORT TESCH TO AUTHORIZE PAYMENT OF PAY REQUEST #B-7 IN THE

AMOUNT OF $232,744.12 TO RAINBOW CONSTRUCTION, CO. AND TO AUTHORIZE THE

SUPERVISOR TO SIGN THE REQUEST. VAUPEL-ABSTAIN. MOTION CARRIED.

Mr. Cousino submitted and reviewed the Livingston County Financial Status

Report.

Mr. Cousino recommended that the township enter into an agreement with

Utility Financial Services for a water rate study. The cost would be

approximately $2,000 and could be assessed to the special assessment

district’s users. Mr. Cousino pointed out that the project manager’s hourly

rate and the rate analysis was not clear in this report and needed

clarification.

MOTION VAUPEL SUPPORT KREBS TO ENTER INTO AN AGREEMENT WITH UTILITY

FINANCIAL SERVICES FOR A WATER RATE STUDY AT A COST OF $2,000 PENDING

CLARIFICATION OF THE HOURLY RATE OF PROJECT MANAGER AND RATE ANALYSIS.

MOTION CARRIED.

J) Ordinance for Special Assessment District:

Attorney Kehoe stated that the ordinances were “in good shape”. No further

action.

D) Letter from DEQ in RE: Red Cedar Condo. Dev. - Utility Layout/Request for

Meeting with Township:

Brendan Cousino stated that the township had already approved the

development to move forward.

Mr. Cousino reviewed a letter from the developers addressing the concerns

of the sewer line infrastructure. He reported that the individual home

sewer lines will be placed in the back yards for easier access. Mr. Cousino

also reported that the developer had obtained 2 of the 3 MDEQ permits

required.

Handy Township Regular Board Meeting Minutes of May 11, 2004

Page 5

Approval of Bills:

Discussion of the need for account transfers.

MOTION EISELE SUPPORT VAUPEL TO TRANSFER FROM THE CONTINGENCY FUND: $1000

TO THE OFFICE SUPPLIES AND POSTAGE FUND #101-103-727; $13,400 TO THE FIRE

RUNS-CONTRACTED SERVICES FUND #101-336-801; $5000 TO THE PLANNING COMMISSION

- CONTRACTED SERVICES FUND #101-405-801; AND $1500 TO THE ZONING

ADMINISTRATOR-SALARY FUND #101-410-702.

AND TO TRANSFER FROM THE ROADS-MAINTENANCE FUND #101-463-782 $6000 TO THE

EQUIPMENT FUND #101-265-983, AND TO TRANSFER FROM THE BUILDING -FIRE STATION

FUND #101-336-978 $8,000.00 TO THE FIRE RUNS-CONTRACTED SERVICES

#101-336-801. MOTION CARRIED.

MOTION EISELE SUPPORT VAUPEL TO PAY THE BILLS OF MAY 11, 2004 FROM THE

APPROPRIATE ACCOUNTS IN THE AMOUNT OF $366,023.00.

MOTION CARRIED.

Pending Business:

A) Fowlerville School Repayment:

Treasurer Tesch submitted a letter from Mr. Ed Alverson - Fowlerville

Schools concerning the final payment of the IFT money owed from 1998 and

1999. She stated that she will forward the money to the state as soon as

Ray Lemmon-Handy Township Accountant verifies the figures.

B) Community Education-Recreation Report:

None.

C) Zoning Administrator’s Report:

Zoning Administrator Anderson reported that he had received numerous calls

concerning the affordable housing moratorium.

Handy Township Regular Board Meeting Minutes of May 11, 2004

Page 6

D) Assessor’s Report:

Submitted.

E) Solid Waste Committee:

None.

F) Roads:

Supervisor Denby reported that the road project estimates will be addressed

at a special meeting. Discussion of the road chloride applications.

G) Elro-Special Assessment District:

1) National Pollutant Discharge Elimination System (NPDES Permit No.

MI0056839) Authorization to Pay Fee of $1,950.00:

Clerk Eisele reported that this fee would be taken from the general fund.

MOTION EISELE SUPPORT TESCH TO AUTHORIZE THE PAYMENT OF THE NATIONAL

POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT FEE FOR $1,950.00.

VAUPEL-ABSTAIN. MOTION CARRIED.

H) Township Property-Hogback Road Landfill:

None.

I) Township Building Remodel-137 N. Grand Ave:

Discussion of a recent leak in the boardroom window area. Clerk Eisele was

directed to contact Robert Redinger or Ted Karna to evaluate the problem.

J) Ordinances for Special Assessment District:

Already addressed.

Handy Township Regular Board Meeting Minutes of May 11, 2004

Page 7

K) Fire Department Sub-Station:

Supervisor Denby reported that there would be another meeting of the

Fireboard on May 12, 2004 to establish the fire authority language for the

election ballot.

L) Pro-Street Auto-Paul Burton/Update on Zoning Violation:

Zoning Administrator Anderson reported that Mr. Burton is now 90% complete.

M) Mike Wallace/Update on Zoning Ordinance Violation:

Zoning Administrator Anderson reported that Mr. Karl Stephen had submitted

a site plan to be addressed at the June Planning Commission meeting.

New Business:

A) Salary Review Committee Recommendation to Board:

Review of the submitted increases which all reflected a 2.3% cost of living

raise. To be addressed at the next special meeting.

B) Burnham and Flower Insurance Policy Renewal:

Review. Discussion of additional fund transfers.

MOTION EISELE SUPPORT VAUPEL TO TRANSFER $2,500 FROM THE CONTINGENCY FUND TO

THE INSURANCE AND BONDS FUND #101-910-925.

MOTION CARRIED.

MOTION VAUPEL SUPPORT EISELE TO PAY THE BURNHAM AND FLOWER AGENCY, INC.

INSURANCE BILL OF $9,762.99. MOTION CARRIED.

C) Gravel Road Improvement Projects (GRIP) with Liv. Co. Rd. Comm.:

MOTION KREBS SUPPORT VAUPEL TO POSTPONE CONSIDERATION OF THE GRAVEL ROAD

IMPROVEMENT PROJECTS UNTIL THE NEXT SPECIAL MEETING. MOTION CARRIED.

Handy Township Regular Board Meeting Minutes of May 11, 2004

Page 8

D) Letter from DEQ In RE: Red Cedar Condo. Dev.:

Already addressed. See page 4.

E) DeLau Fire Services (Fire Extinguishers for Township Offices:

Estimates reviewed to provide 1 new fire extinguishers, and recondition 2

existing fire extinguishers, and to repair emergency exit lighting.

MOTION KREBS SUPPORT VAUPEL TO PURCHASE A FIRE EXTINGUISHER AND AUTHORIZE

ADDITIONAL MAINTENANCE FROM DELAU FIRE SERVICES AT A COST OF $237. MOTION

CARRIED.

F) Approval to Purchase 10 More 2004 Plat Books:

MOTION EISELE SUPPORT VAUPEL TO PURCHASE 10 MORE 2004 PLAT BOOKS AT A COST

OF $25 EACH. MOTION CARRIED.

G) Letter of Concern from Travis Gibbons:

Review of letter from Travis Gibbons, a boy concerned about the traffic

safety at the intersection of Nicholson Rd and Grand River Ave. Clerk

Eisele reported of a meeting on May 20, 2004 with the Livingston County Road

Commission and a State Trooper to discuss this problem. Discussion of the

Mason Rd and Fowlerville Rd intersection. Supervisor to contact the

Livingston County Road Commission about a possible stop sign for this

intersection.

H) Schedule Budget Workshop:

MOTION EISELE SUPPORT VAUPEL TO SCHEDULE A BUDGET WORKSHOP FOR MAY 25, 2004

AT 7:30 P.M. IN THE HANDY TOWNSHIP BOARDROOM. MOTION CARRIED.

I) Supervisor’s Report:

Supervisor Denby reported on the Great Lakes Community Nonprofit Housing

Corporation which provides housing to special needs residents. To be

addressed at the Regular June meeting.

Handy Township Regular Board Meeting Minutes of May 11, 2004

Page 9

J) Treasurer’s Report:

Submitted and Reviewed. Treasurer Tesch reported that bank statements can

now be taken off of the internet. This will speed the process of monthly

reconciliation.

K) Clerk’s Report:

Clerk Eisele reported on the need for enter, exit and directional arrow

signage for the upcoming election.

MOTION VAUPEL SUPPORT TESCH TO AUTHORIZE THE CLERK TO PURCHASE ELECTION

SUPPLIES AT A COST NOT TO EXCEED $375.

MOTION CARRIED.

Clerk Eisele also reported on the need for additional days for the deputy

clerk to work for upcoming election duties.

MOTION TESCH SUPPORT VAUPEL TO AUTHORIZE THE DEPUTY CLERK TO WORK 3 EXTRA

DAYS BETWEEN MAY AND JULY 1, 2004.

MOTION CARRIED.

Extended Public Comments:

None.

Adjourn:

MOTION EISELE SUPPORT VAUPEL TO ADJOURN THE MEETING AT

9:45 P.M. MOTION CARRIED.

Sandra J. Weaver

Recording Secretary

Laura Eisele

Handy Township Clerk