HANDY TOWNSHIP REGULAR BOARD
MEETING
MARCH 9, 2004
The regular Handy Township Board meeting was called to order by
Supervisor Denby at 7:30 p.m. in the
Tesch, Krebs, Vaupel,
Denby, Eisele. Absent: None.
Also Present: Township Attorney Kehoe, Zoning Administrator Anderson,
Ken and Maureen Cousino-Engineering Technologies,
Fred Dillingham-Livingston County EDC, Steve Dawson-Dickinson Wright, Takakazu Konishi, Carrole Rugensteis-Detroit News,
and residents Joyce Lober and Matt Shreve.
Approval of Agenda:
To address New Business, Item (A) after the
Approval of the Agenda.
MOTION VAUPEL SUPPORT KREBS
TO APPROVE THE AGENDA AS AMENDED.
MOTION
CARRIED.
A) Resident Matt Shreve -
ZBA Fees:
Zoning Administrator Anderson reviewed the history of Mr.
Shreve’s variance request for an accessory building placed in his side
yard. Mr. Shreve stated that the
building was built in the exact area that the stakes were placed and that then
Assistant Zoning Administrator Ackerman approved the placement. Mr. Shreve presented his original drawing of
the placement of the building and pictures of the area. Review followed.
Mr. Shreve is requesting the reimbursement of the ZBA fees
because he feels that this misunderstanding was caused by a
Discussion followed.
MOTION VAUPEL SUPPORT KREBS
TO REIMBURSE THE $400 ZONING BOARD OF APPEALS
FEE TO MR.
MATT SHREVE. MOTION CARRIED.
Approval of Minutes:
A) Township Board Regular
Meeting of February 10, 2004:
MOTION VAUPEL SUPPORT KREBS
TO APPROVE THE MINUTES OF THE FEBRUARY 10, 2004
MEETING AS PRESENTED. MOTION CARRIED.
Handy Township Regular Board
Meeting Minutes of March 9, 2004 Page 2 (Approval of Minutes, Continued)
B) Township Board Special
Meeting of February 2, 2004:
To add to paragraph 3 on Page 2 the word ‘occupancy’ and change
the word ‘floor’ to ‘four’. The sentence
should read ‘Mr. Greene stated that occupancy permits for the four model homes
should not be necessary….’
MOTION VAUPEL SUPPORT EISELE
TO APPROVE THE MINUTES OF THE FEBRUARY 2, 2004 SPECIAL MEETING AS AMENDED.
MOTION CARRIED.
C) Township Board Special
Meeting of February 12, 2004:
MOTION VAUPEL SUPPORT TESCH
TO APPROVE THE MINUTES OF THE FEBRUARY 23, 2004 SPECIAL MEETING AS PRESENTED.
MOTION CARRIED.
Discussion of the possibility of having a
future computer system maintenance agreement.
Brief Public Comments:
Mrs. Joyce Lober discussed the
problems of job loss in
Approval of Bills:
Discussion of the need for account transfers.
MOTION VAUPEL SUPPORT KREBS
TO TRANSFER FROM THE CONTINGENCY FUND:
$500 TO THE DEPUTY TREASURER’S FUND #101-253-703; $100 TO THE
TREASURER’S PUBLISHING FUND #101-253-901; $1500 TO THE MAINTENANCE CONTRACTS
FUND #101-265-936; $500 TO THE EQUIPMENT FUND #101-265-983.
MOTION CARRIED.
MOTION EISELE SUPPORT VAUPEL TO PAY THE BILLS OF MARCH 9,
2004 FROM THE APPROPRIATE ACCOUNTS IN THE AMOUNT OF $40,234.94.
MOTION CARRIED.
Handy Township Regular Board
Meeting Minutes of March 9, 2004 Page 3
Pending Business:
A)
Treasurer Tesch reported of receiving
$100,000 from the school.
B) Community
Education-Recreation Report:
None.
C) Zoning Administrator’s
Report:
Zoning Administrator Anderson reported of dramatically
increased interest from developers in area properties.
D) Assessor’s Report:
Submitted. Discussion of Board of
Review process.
E) Solid Waste Committee:
None.
F) Roads:
Supervisor Denby reported that she
would be driving
G) Elro-Special
Assessment District:
Ken and Maureen Cousino-Engineering
Technologies discussed pay requests
#A-9 and
#A-10 for F. J. Jones, #E-7 for Engineering Technologies, and #B-5 for Rainbow
Construction.
MOTION
EISELE SUPPORT TESCH TO AUTHORIZE PAYMENT OF PAY REQUEST #A-9 IN THE AMOUNT OF
$134,372.91 TO F. J. JONES, & CO. AND TO AUTHORIZE THE SUPERVISOR TO SIGN
THE REQUEST. VAUPEL-ABSTAIN.
MOTION CARRIED.
Handy Township Regular Board
Meeting Minutes of March 9, 2004 Page 4 (Elro-Special
Assessment District, Continued)
MOTION
EISELE SUPPORT TESCH TO AUTHORIZE PAYMENT OF PAY REQUEST #A-10 IN THE AMOUNT OF
$43,650.00 TO F. J. JONES, & CO. AND TO AUTHORIZE THE SUPERVISOR TO SIGN
THE REQUEST. VAUPEL-ABSTAIN.
MOTION CARRIED.
MOTION EISELE SUPPORT TESCH
TO AUTHORIZE PAYMENT OF PAY REQUEST #E-7 IN THE AMOUNT OF $38,894.85 TO
ENGINEERING TECHNOLOGIES AND TO AUTHORIZE THE
SUPERVISOR
TO SIGN THE REQUEST. VAUPEL-ABSTAIN. MOTION CARRIED.
MOTION
EISELE SUPPORT TESCH TO AUTHORIZE PAYMENT OF PAY REQUEST #B-5 IN THE AMOUNT OF
$40,234.95 TO RAINBOW CONSTRUCTION CO. AND
TO AUTHORIZE THE
SUPERVISOR
TO SIGN THE REQUEST. VAUPEL-ABSTAIN. MOTION CARRIED.
Mr. Cousino reported of the problem
of connecting the sewer line from the corner of Fowlerville and Van Buren roads
and extending it north due to SBC lines that were placed across the area. Mr. Cousino
reported that a delay was caused by this problem and a contract extension is
needed.
MOTION KREBS SUPPORT EISELE
TO AUTHORIZE THE EXTENSION OF THE WASTE WATER TREATMENT PLANT CONTRACT
CONTINGENT UPON RAINBOW CONSTRUCTION NOT CHARGING HANDY TOWNSHIP FOR DELAY FEES
AND TO AUTHORIZE THE SUPERVISOR TO SIGN THE EXTENSION. THIS MOTION IS NOT MEANT TO BE CONSTRUED AS
ACKNOWLEDGING THE VALIDITY OF DELAY CLAIMS BY RAINBOW CONSTRUCTION AGAINST
HANDY TOWNSHIP.
VAUPEL-ABSTAIN. MOTION CARRIED.
A revised schedule was reviewed which included the discussed
delays.
A discussion followed including the affordable housing
development,
Mr. Cousino reported on the need for
a rate study for operations and maintenance of the plant. Also, of the need to
contract an operator for the plant.
The costs of these services would be taken out of bond proceeds.
Discussion followed.
Handy Township Regular Board
Meeting Minutes of March 9, 2004 Page 5 (Elro-Special
Assessment District, Continued)
MOTION TESCH SUPPORT KREBS
TO CONTRACT WITH UTILITY CONTRACT SOLUTIONS FOR THE HANDY TOWNSHIP WASTE WATER
TREATMENT PLANT RATE STUDY FOR OPERATIONS AND
MAINTENANCE
AND FINANCIAL PLANNING. VAUPEL-ABSTAIN. MOTION CARRIED.
Review of the Preliminary Operations and
Maintenance Budget for the Waste Water Treatment Plant.
MOTION
EISELE SUPPORT TESCH TO NEGOTIATE A CONTRACT WITH KGS ANALYSIS, INC.
FOR THE
OPERATION AND MAINTENANCE OF THE WASTE WATER TREATMENT PLANT.
VAUPEL-ABSTAIN. MOTION CARRIED.
Discussion of municipal sewer districts. Mr. Cousino
recommended that
MOTION EISELE SUPPORT VAUPEL
TO SCHEDULE A SPECIAL HANDY TOWNSHIP BOARD
MEETING
FOR MARCH 16, 2004 AT 7:30 P.M. IN THE HANDY TOWNSHIP BOARDROOM.
MOTION CARRIED.
At this time is was decided to address New Business, Item (B)
B) Zoning Ordinance
Amendment #Z-27-04 Research and Development District, and Chapter 14 District
Regulation:
Discussion that both Handy Township and
Livingston County Planning Commission boards had recommended approval of the
Research and Development District.
Mr. Fred Dillingham reported that changes made to the amendment
at the Handy Township Public Hearing addressed all of the Livingston County
Planning Commission’s concerns.
MOTION VAUPEL SUPPORT EISELE
TO ADOPT ZONING AMENDMENT TEXT
#Z-27-04 FOR A RESEARCH AND
DEVELOPMENT ZONING DISTRICT TO BECOME EFFECTIVE
7 DAYS AFTER PUBLICATION.
ROLL CALL VOTE: VAUPEL-AYE, EISELE-AYE, KREBS-ABSTAIN,
TESCH-AYE,
DENBY-AYE. 4-AYES, 0-NAYS, 1-ABSTAIN. MOTION CARRIED.
Handy Township Regular Board
Meeting Minutes of March 9, 2004 Page 6
H)
None.
I)
None.
J) Ordinances for Special
Assessment District:
None.
K) Fire Department Sub-Station:
None.
L) Pro-Street Auto-Paul
Burton/Update on Zoning Violation:
Zoning Administrator Anderson reported that nothing has been
done at the site of the violation. He
feels that in a short period of time the matter should be turned over to the
Handy Township Attorney.
M) Mike Wallace/Update on
Zoning Ordinance Violation:
Zoning Administrator Anderson reported that the business owner
is discussing moving from this property site.
N)
Agreement reviewed.
MOTION VAUPEL SUPPORT KREBS
TO ENTER INTO THE PROPOSED AGREEMENT WITH THE FOWLERVILLE SENIOR CITIZENS CLUB
AND TO AUTHORIZE A DONATION OF $2,500 TO
HELP DEFRAY COSTS OF
OPERATING THE
Handy Township Regular Board
Meeting Minutes of March 9, 2004
Page 7
New Business:
A) Resident Matt Shreve -
ZBA Fees:
Already addressed.
B) Zoning Ordinance
Amendment #Z-27-04:
Already addressed.
C) Government Financial
Management Report Subscription:
Review of sample reports.
Clerk Eisele reported that a years
subscription
would cost $275 a year. No interest was expressed.
D) Authorization to Purchase
2004 Livingston
each):
MOTION EISELE SUPPORT TESCH
TO PURCHASE 10 LIVINGSTON
$25 EACH. MOTION CARRIED.
E) Supervisor’s Report:
None.
F) Treasurer’s Report:
Submitted. Treasurer Tesch
expressed appreciation for the extra hours that
were approved for the Deputy
Treasurer to work. Review of the
submitted Tax
Bill Payment Summary
Statistics followed. Also reviewed were unpaid personal
property taxes to be submitted to
the township attorney for collection.
MOTION EISELE SUPPORT VAUPEL
TO AUTHORIZE THE TREASURER TO TURN OVER WINTER
2003, SUMMER 2003, AND
WINTER 2002 UNPAID PERSONAL PROPERTY TAXES TO THE
TOWNSHIP
ATTORNEY.
MOTION CARRIED.
Handy Township Regular Board
Meeting Minutes of March 9, 2004
Page 8 (Treasurer’s Report,
Continued)
Discussion of the possibility of an administrative fee being
assessed for
the actual collection process
of delinquent property taxes. Attorney
Kehoe
was directed to check if this
is possible.
G) Clerk’s Report:
Clerk Eisele reported of the need to
replace the Deputy Clerk’s Dymo
labeler, which has broken and
repair is too costly.
MOTION EISELE SUPPORT TESCH
TO AUTHORIZE THE PURCHASE OF A DYMO LABELER FOR
THE DEPUTY
CLERK AT A COST OF $115.95 PLUS SHIPPING AND HANDLING. MOTION
CARRIED.
Extended Public Comments:
Discussion that the new phone system is now
in place. The Handy Township
offices now have the availability
of the use of 12 phones.
Adjourn:
MOTION VAUPEL SUPPORT EISELE
TO ADJOURN THE MEETING AT
9:29 P.M. MOTION CARRIED.
Sandra J. Weaver
Recording Secretary
Laura Eisele
Handy Township Clerk