HANDY TOWNSHIP BOARD OF TRUSTEE
REGULAR MEETING MINUTES
TUESDAY, SEPTEMBER 9, 2008
The regular board meeting of the Handy Township Board of Trustee was called to order in the Handy Township Boardroom by Supervisor Denby at 7:30 P.M. Members present: Eisele, Tesch, Vaupel and Redinger. Absent: None. Also present: Township Attorney-Kehoe, Zoning Administrator-Anderson, Engineering Technologies-Ken Cousino, Livingston County EDC-Fred Dillingham and C. James Hall, Fowlerville Senior Center-Patrick Essenmacher, Munsell Farms-Gordon Munsell, Circle H Farm-Kevin Holcomb,
R & R Fence-Rob Couturier, Dickinson Wright-Steve Dawson, Aisin Holdings of America-Taka Konishi, Joe Rohatynski and Mack Yuasa (arrived 7:32), First National Bank-Randy Greene (arrived 8:05) and Carrie Newstead (arrived 7:55) and residents Peggy Dey, Judy Damman Chapel and Jim Passow.
Approval of Agenda
MOTION VAUPEL SUPPORT REDINGER TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED.
Open Public Hearing
MOTION EISELE SUPPORT VAUPEL TO CLOSE REGULAR
BUSINESS SESSION AT 7:32P.M. AND OPEN THE PUBLIC HEARING
FOR AISIN HOLDINGS OF AMERICA, INC. FOR AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE - PHASE 3 MODIFICATION.
MOTION CARRIED.
Steve Dawson –Dickinson-Wright gave brief presentation concerning new improvements to Aisin Corporation and the cost involved.
Opened to public comments. Gordon Munsell-Munsell Farms commented that he would like the drainage issues that are still occurring should be addressed before an IFT is granted and he believes he has lost in excess of $36,000.00 due to water on the fields.
Supervisor Denby addressed the drainage issues by stating that those issues are handled by the Planning Commission. Brief discussion concerning the drain petition, obtaining signatures and how long it may take before the work can be done.
Fred Dillingham-Livingston County EDC stated that the problem with obtaining a signature from Aisin was because they needed to find out who was authorized to sign
the petition for the drain work but it was taken care of in a timely manner. No further comments.
MOTION REDINGER SUPPORT TESCH TO CLOSE THE PUBLIC
HEARING AND RETURN TO REGULAR BUSINESS SESSION AT 7:43 P.M.
MOTION CARRIED.
Handy Township Board of Trustees Regular Meeting Minutes of 9-9-2008
Page 2
A RESOLUTION WAS OFFERED BY VAUPEL AND SUPPORTED BY REDINGER TO APPROVE THE APPLICATION FOR AISIN HOLDINGS
OF AMERICA, INC. FOR AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE FOR THE PHASE 3 MODIFICATION. ROLL CALL VOTE. REDINGER-AYE, EISELE-AYE, TESCH-AYE, VAUPEL-AYE, DENBY-AYE. AYES-5, NAYS-0, ABSTAIN-0, ABSENT-0.
RESOLUTION DECLARED ADOPTED.
Brief Public Comments
Gordon Munsell-Munsell Farms discussed concerns he has with the Public Entertainment Ordinance.
Minutes
Minutes of 8-12-08
Page 2 needed additional clarification by adding an item C)
MOTION EISELE SUPPORT REDINGER TO APPROVE THE REGULAR BOARD OF TRUSTEE MEETING MINUTES OF 8-12-08 AS AMENDED. MOTION CARRIED.
Minutes of 8-28-08
MOTION EISELE SUPPORT REDINGER TO APPROVE THE
SPECIAL BOARD MEETING MINUTES OF 8-28-08 AS PRESENTED.
MOTION CARRIED.
Approval of Bills
Bills in the amount of $146,101.36 were presented for approval. A transfer of $200.00 is needed for election equipment.
MOTION EISELE SUPPORT REDINGER TO APPROVE A TRANSFER OF $200.00 TO 101-262-814 ELECTION EQUIPMENT FROM 101-890-999 CONTINGENCY FUND. MOTION CARRIED.
MOTION EISELE SUPPORT VAUPEL TO APPROVE PAYMENT OF THE BILLS FOR 9-9-2008 IN THE AMOUNT OF $146,101.36 FROM THE APPROPRIATE ACCOUNTS. MOTION CARRIED.
Handy Township Board of Trustees Regular Meeting Minutes of 9-9-2008
Page 3
Pending Business
Ken Cousino-Engineering Technologies presented report. General discussion concerning the West Grand River sewer project.
Rainbow Construction Pay Request No. 2 presented for payment.
MOTION EISELE SUPPORT VAUPEL TO APPROVE PAYMENT OF PAY REQUEST NO. 2 TO RAINBOW CONSTRUCTION IN THE AMOUNT OF $120,902.39 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE. MOTION CARRIED.
Pay Request No. E-28 to Engineering Technologies presented for payment.
MOTION EISELE SUPPORT TESCH TO APPROVE PAYMENT OF PAY REQUEST NO. E-28 TO ENGINEERING TECHNOLOGIES IN THE AMOUNT OF $11,364.40 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE. MOTION CARRIED.
Final Pay Request A-23 to FJ Jones presented for payment.
MOTION EISELE SUPPORT TESCH TO APPROVE PAYMENT OF FINAL PAY REQUEST A-23 TO FJ JONES IN THE AMOUNT OF $40,714.73 AND TO AUTHORIZE THE SUPERVISOR’S SIGNATURE. MOTION CARRIED.
Discussion concerning different amounts charged for engineering consulting. Clerk Eisele stated that contract with Engineering Technologies needs to be updated and reflect the current fees. Board to address at special meeting.
Rob Couturier from R & R Fencing presented quotes for fencing, discussion concerning height of fence for water plant and lift stations.
Mr. Couturier stated that most other municipalities use a 6’ fence with barbed wire on top.
MOTION EISELE SUPPORT VAUPEL TO CONTRACT WITH R & R FENCING FOR INSTALLATION OF FENCING AROUND THE HANDY TOWNSHIP WATER PLANT ON VAN BUREN ROAD USING 6’ BLACK VINYL AND USING 6’ GALVANIZED AROUND THE WELLS FOR A TOTAL COST OF $19,800.00, AND TO INSTALL 8’ GALVANIZED FENCING AROUND THE LIFT STATIONS LOCATED AT WEST GRAND RIVER AND LAYTON AND SMITH ROADS FOR A TOTAL COST OF $9,500.00. MOTION CARRIED.
Handy Township Board of Trustee Regular Meeting Minutes of 9-9-2008
Page 4 (Engineer’s Report Cont.)
Quotes from Harper Industrial and T.H. Eifert Mechanical were received.
Steve Hughes – Hughes Environmental got the quotes and looked them over and was comfortable with either one, Ken Cousino-ETC looked at quotes also and felt that the one from Harper was more descriptive of the work to be done.
MOTION EISELE SUPPORT REDINGER TO CONTRACT WITH HARPER INDUSTRIAL CONSTRUCTION, INC. TO REPAIR THE ANCHOR ON
THE RBC FOR A COST OF $2,736.00 IN THE QUOTE DATED 8-28-08.
MOTION CARRIED.
Discussion concerning Mr. Layow’s lawn, lawn was supposed to be hydoseeded and was hand seeded instead. Construction company contacted the Road and Drain Commissions and they preferred that it be hand seeded because they feel that it holds the seed better until it actually takes hold.
Board directed Mr. Cousino-ETC to check with Mr. Layow to make sure lawn has come in and that he is happy with the job. Also, if there is any additional seeding that needs to take place and to talk with the Road Commission concerning any work they may be doing in the area that could impact Mr. Layow’s lawn.
Report presented. Also discussed the lightning strike that took out the transformer at the water plant. Clerk Eisele has filed a claim with the insurance company for possible reimbursement for costs incurred with getting replacement equipment and also for the cost of MMJ Waters to have someone on site to manually operate the plant until replacement equipment could be delivered.
Report reviewed.
No report.
No Report.
No Report.
Handy Township Board of Trustees Regular Meeting Minutes of 9-9-2008
Page 5 (Pending Business Cont.)
Mr. Herndon was not able to be at meeting, will address at later date.
New Business
MOTION EISELE SUPPORT VAUPEL TO APPROVE RE-ZONING REQUEST Z-31-08,WARD & PEGGY DEY, 3889 GREGORY ROAD, FROM AR TO I-2
FOR THE REASONS STATED BY THE HANDY TOWNSHIP PLANNING COMMISSION TO BE EFFECTIVE 7 DAYS AFTER PUBLICATION.
MOTION CARRIED.
MOTION EISELE SUPPORT REDINGER TO APPROVE ZONING AMENDMENT #Z-32-08, HANDY TOWNSHIP #2008-3, BASED ON HANDY TOWNSHIP PLANNING COMMISSION RECOMMENDATION TO BE EFFECTIVE 7 DAYS AFTER PUBLICATION. MOTION CARRIED.
Patrick Essenmacher representative for the Senior Center was present and thanked the Board and the community for their support and past contributions.
MOTION EISELE SUPPORT VAUPEL TO DIRECT THE TOWNSHIP ATTORNEY TO DRAW UP AN AGREEMENT WITH THE FOWLERVILLE SENIOR CENTER FOR 2008-09. MOTION CARRIED.
Supervisor Denby contacted AT & T with questions and they stated they were not familiar with the Centrex system.
Discussion on drain repair. Resident Gordon Munsell reported the petition has been signed. Supervisor Denby directed him to the LCDC for the next step in the process.
Randy Greene and Carrie Newstead-First National Bank discussed various options for securing funds. Clerk Eisele and Treasurer Tesch would like to meet further with them to have a better understanding of the options.
Handy Township Board of Trustees Regular Meeting Minutes of 9-9-2008
Page 6 (New Business Cont.)
Brief discussion of letter, Vic Eggleston would like to set a special Board Meeting to discuss further. Clerk Eisele will contact him to find out which date and time will work best.
Livingston County LDFA working on a presentation for promoting the Fowlerville Area to businesses with the EDC. Fred Dillingham Livingston County EDC was present to discuss the community profile that they would like to develop. The LDFA has budgeted funds to help with the cost.
MOTION VAUPEL SUPPORT EISELE TO CONTRIBUTE $1,000.00 TO THE LIVINGSTON COUNTY ECONOMIC DEVELOPMENT COUNCIL TO DEVELOP AND PRINT A COMMUNITY PROFILE FOR USE IN PROMOTING THE FOWLERVILLE AREA TO BUSINESSES. MOTION CARRIED.
Report presented and reviewed.
No report
Correspondance
Extended Public Comments
Gordon Munsell commented that Mr. Layow’s lawn looks beautiful.
C. James Hall complimented the Board for the work that has been done on the Township Hall he said it looks like a million dollars.
Fred Dillingham commented on the parking lot work progress.
Jim Passow asked if the ordinance affecting the Pro Street Auto building was the ordinance that had been passed. Board assured him that it was the #Z-32-08 ordinance that was passed.
MOTION EISELE SUPPORT VAUPEL TO ADJOURN AT 9:20 P.M.
MOTION CARRIED.
Respectfully Submitted,
Pamela J. Hibbard Laura A. Eisele
Recording Secretary/Deputy Clerk Handy Township Clerk