HANDY TOWNSHIP BOARD OF TRUSTEES

REGULAR MEETING MINUTES

TUESDAY, JUNE 9, 2009

 

The regular meeting of the Handy Township Board of Trustees was called to order in the Handy Township Boardroom at 7:30 P.M. by Supervisor Vaupel.  Members present: Tesch, Eisele, Munsell and Frazier.  Absent: None.  Also present: Township Attorney-Kehoe, Zoning Administrator-Call and Jeff Judd (arrived 7:50).

 

Approval of Agenda

Add under New Business item J) Resolution establishing salaries for elected officials.

MOTION EISELE SUPPORT TESCH TO ACCEPT THE AGENDA AS AMENDED.  MOTION CARRIED.

 

Open Public Hearing

MOTION EISELE SUPPORT TESCH TO CLOSE REGULAR BUSINESS SESSION AND OPEN THE PUBLIC HEARING AT 7:31 P.M. FOR THE HANDY TOWNSHIP PROPOSED BUDGET.  MOTION CARRIED.

 

No comments from the public.

 

Close Public Hearing

MOTION EISELE SUPPORT TESCH TO CLOSE THE PUBLIC HEARING

AND RETURN TO THE REGULAR BUSINESS SESSION AT 7:32 P.M.. 

MOTION CARRIED.

 

A)   Adoption of the 2009-2010 Handy Township Proposed Budget

Brief discussion.

MOTION EISELE SUPPORT TESCH TO ADOPT THE 2009-2010 HANDY TOWNSHIP BUDGET AS PRESENTED.  ROLL CALL VOTE. FRAZIER-AYE, TESCH –AYE, MUNSELL- NAY, EISELE-AYE, VAUPEL-AYE.  AYES-4,

NAYS-1, ABSTAIN-0 ABSENT-0. MOTION CARRIED.

 

B)   Resolution Establishing Millage Rate

A RESOLUTION WAS OFFERED BY EISELE AND SUPPORTED BY MUNSELL TO ESTABLISH THE HANDY TOWNSHIP MILLAGE RATE OF 1.8696% FOR THE 2009-2010 BUDGET YEAR.  ROLL CALL VOTE.  MUNSELL-AYE, FRAZIER-AYE, EISELE-AYE, VAUPEL-AYE, TESCH-AYE.  AYES-5, NAYS-0, ABSTAIN-0, ABSENT-0.  RESOLUTION DECLARED ADOPTED.

 

Brief Public Comments

No comments

 

 

 

 

Handy Township Board of Trustees Regular Meeting Minutes of 6-9-09

Page 2

 

Minutes

Handy Township Board Regular Meeting Minutes of May 12, 2009

MOTION EISELE SUPPORT MUNSELL TO APPROVE THE MINUTES OF  MAY 12, 2009 AS PRESENTED.  MOTION CARRIED.

 

Approval of Bills

Transfers totaling $6,1940.32 are needed to final out budget for 2008-2009.

MOTION EISELE SUPPORT TESCH TO MAKE YEAR END TRANSFERS FROM THE APPROPRIATE ACCOUNTS AS RECOMMENDED BY THE CLERK  (see attached list).  MOTION CARRIED.

 

MOTION EISELE SUPPORT TESCH TO APPROVE THE BILLS FOR

JUNE 9, 2009 IN THE AMOUNT OF $70,482.22 FROM THE APPROPRIATE ACCOUNTS.  MOTION CARRIED.

 

Pending Business

 

A)   Water/Sewer Report

a.     Engineering Technologies Invoices

Brief discussion of invoices, have requested further information including invoices the Engineer has paid. Supervisor Vaupel will check into further.

 

b.     Sewer Rates for Township

Discussion concerning need to raise rates, have not been raised since initial rates set in 2005.

Further discussion concerning fence at water plant. Supervisor Vaupel will contact fence company to have fence around water plant completed, wire along bottom has still not been installed.

A RESOLUTION WAS OFFERED BY FRAZIER AND SUPPORTED BY MUNSELL TO RAISE THE BASE RATE FOR WATER SERVICE $10.00

PER QUARTER TO $65.50 AND TO RAISE THE FLAT RATE FOR SEWER SERVICE $10.00 PER QUARTER  TO $120.00 TO BE EFFECTIVE FOR THE JULY 2009 BILLING.  ROLL CALL VOTE.  TESCH-AYE, VAUPEL-AYE, EISELE-NAY, MUNSELL-AYE, FRAZIER-AYE. AYES-4, NAYS-1, ABSTAIN-0, ABSENT-0.  RESOLUTION DECLARED ADOPTED.

 

B)    Zoning AdministratorÕs Report

Report presented and reviewed. Office has received several complaints of grass that has not been mowed. Suggested contacting the bank that owns vacant properties to have lawns taken care of.

Water plant security system almost done.  Will be able to monitor the plant from the office.

Handy Township Board of Trustees Regular Meeting Minutes of 6-9-09

Page 3 (Pending Business Cont.)

 

C)    AssessorÕs Report

Report reviewed. Tax tribunals have increased, there are questions on how this could affect tax abatements.

a.     2009-2010 AssessorÕs Contract Renewal

Brief discussion concerning insurance limits for the assessor.

MOTION EISELE SUPPORT FRAZIER TO ENTER INTO CONTRACT WITH WOLVERINE STATE ASSESSING AS HANDY TOWNSHIP ASSESSOR FOR THE YEAR 2009-2010 AND REQUEST THAT INSURANCE LIMITS IN THE AMOUNT OF $500,000.00 BE PROVIDED IN THE CONTRACT AND TO AUTHORIZE THE SUPERVISORÕS SIGNATURE.  MOTION CARRIED.

 

D)   Community Education and Recreation Report

Clerk Eisele reported that things are going smoothly.

 

E)    Roads

First chloride applications have been done and the second applications will be starting around the 22nd.

.

F)    AttorneyÕs Report

Brief discussion concerning Cotton-Hoag property.  Will address at July meeting.

a.     2009-2010 Re-Appointment of Township Attorney

MOTION EISELE SUPPORT TESCH TO REAPPOINT MICHAEL J. KEHOE, AS HANDY TOWNSHIP ATTORNEY FOR 2009-2010. MOTION CARRIED.

 

G)   Building Remodel

a.     Quote from ElliottÕs Masonry for final outside phase brick work

MOTION FRAZIER SUPPORT TESCH TO APPROVE THE QUOTE FROM ELLIOTT MASONRY FOR FINAL OUTSIDE WORK ON EXTERIOR OF TOWNSHIP HALL IN THE AMOUNT OF $28,500.00.  MOTION CARRIED.

           

New Business

A)   2009-2010 Appointed Officials Salaries

MOTION EISELE SUPPORT TESCH TO APPROVE THE APPOINTED OFFICIAL SALARIES FOR 2009-2010 AS PRESENTED.  MOTION CARRIED.

 

B) 2009-2010 Township Depositories

MOTION EISELE SUPPORT TESCH TO CONTINUE WITH THE TWO CURRENT DEPOSITORIES, CHASE J.P. MORGAN AND FIRST NATIONAL BANK OF HOWELL, FOR 2009-2010.  MOTION CARRIED.

 

 

 

 

Handy Township Board of Trustees Regular Meeting Minutes of 6-9-09

Page 4 (New Business Cont.)

 

C)    2009-2010 Auditor Reappointment (Maner, Costerisan & Ellis )

MOTION EISELE SUPPPORT TESCH TO REAPPOINT MANER, COSTERISAN & ELLIS AS HANDY TOWNSHIP AUDITOR FOR 2009-2010.

MOTION CARRIED.

 

D)   2009-2010 Accountant Reappointment (Ray Lemmen)

MOTION EISELE SUPPORT TESCH TO REAPPOINT RAY LEMMEN

AS HANDY TOWNSHIP ACCOUNTANT FOR 2009-2010.  MOTION CARRIED.

 

 

E)    Set 2009-2010 Township Board Meeting Dates (2nd Tuesday of each month)

MOTION EISELE SUPPORT TESCH TO SET THE 2009-2010 REGULAR MEETING OF THE HANDY TOWNSHIP BOARD OF TRUSTEES FOR THE SECOND TUESDAY OF EACH MONTH AT 7:30 P.M.  MOTION CARRIED.

 

F)    2009-2010 Renewal of  MTA Dues and Legal Defense for Township

Brief discussion concerning MTA.

MOTION EISELE SUPPORT TESCH TO RENEW THE MTA DUES IN THE AMOUNT OF $4,808.48 AND TO ACCEPT THE LEGAL DEFENSE DISCRETIONARY ASSESSMENT IN THE AMOUNT OF $288.51 FOR THE 2009-2010 BUDGET YEAR. MOTION CARRIED.

 

G)   SupervisorÕs Report

Jeff Judd has cleaned up the roadside trash.

 

H)   TreasurerÕs Report

Presented and reviewed.  Board would like Treasurer to have spread sheet with report for revenues starting with the new budget year.  Still waiting to find out if revolving fund has paid out.

 

I)     ClerkÕs Report

Planning Commission will have a class on June 18th, Board members are also invited to attend.

.

J)     Resolution Establishing Salaries for Elected Officials

A RESOLUTION WAS OFFERED BY EISELE AND SUPPORTED BY TESCH TO ESTABLISH THE ELECTED OFFICIALS SALARIES FOR THE 2009-2010 BUDGET YEAR AS PRESENTED.  ROLL CALL VOTE.  TESCH-AYE, EISELE-AYE, VAUPEL-AYE, FRAZIER-AYE, MUNSELL-NAY.  AYES-4, NAYS-1, ABSTAIN-0, ABSENT-0.  RESOLUTION DECLARED ADOPTED.

 

 

 

Handy Township Board of Trustees Regular Meeting Minutes of 6-9-09

Page 5

 

Extended Public Comments

No comments.

 

MOTION EISELE SUPPORT TESCH TO ADJOURN AT 9:03 P.M.

MOTION CARRIED.

 

 

Respectfully Submitted,

 

 

Pamela J. Hibbard

Recording Secretary / Deputy Clerk

 

 

Laura A. Eisele

Handy Township Clerk