HANDY TOWNSHIP BOARD OF TRUSTEES

REGULAR BOARD MEETING

TUESDAY, May 12, 2009

The regular meeting of the Handy Township Board of Trustees was called to order in the Handy Township Board Room by Supervisor Vaupel at 7:30 P.M. Trustees present: Eisele, Tesch, Munsell and Frazier. Absent: none. Also present: Township Attorney-Kehoe, Zoning Administrator – Call, Carl Cyrowski and Neal Porter – Greenways Development and residents Ruth Hoag and Mark Ruttman.

APPROVAL OF AGENDA

Add under Pending Business D) Budget Approval for Fowlerville Recreation

Add under Minutes Budget Workshop Minutes

MOTION MUNSELL SUPPORT EISELE TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED.

BRIEF PUBLIC COMMENTS

None

MINUTES

Minutes of 4-14-09

Motion under lawn maintenance approval add motion “Munsell” and support “Tesch”.

MOTION EISELE SUPPORT MUNSELL TO APPROVE THE MINUTES

OF THE REGULAR BOARD OF TRUSTEES MEETING OF 4-14-09-AS AMENDED. MOTION CARRIED.

Minutes of Budget Workshop

MOTION EISELE SUPPORT MUNSELL TO APPROVE THE MINUTES OF THE BUDGET WORKSHOP AS PRESENTED. MOTION CARRIED.

APPROVAL OF BILLS

Transfers are needed, see attached list.

MOTION EISELE SUPPORT TESCH TO MAKE THE TRANSFERS

AS SUGGESTED BY THE CLERK IN THE ATTACHED LIST.

MOTION CARRIED.

MOTION EISELE SUPPORT TESCH TO PAY THE BILLS OF 5-12-09 IN

THE AMOUNT OF $403,898.66 FROM THE APPROPRIATE ACCOUNTS.

MOTION CARRIED.

Handy Township Regular Board of Trustees Meeting Minutes of 5-12-09

Page 2

PENDING BUSINESS

A) Sewer /Water Report

a. Discussion on Resolution concerning loan from County for W. Grand River Sewer project

Discussion followed concerning loan repayment and interest rate. Supervisor Vaupel will discuss further with Drain Commissioner.

b. Handy Township Water Rate Study-Discussion concerning adjusting water/sewer rates.

Discussion concerning expenditure report. Attorney Kehoe suggested that an income calculation be attached to the expenditures. Will address at next meeting.

c. Discussion on Township Documents pertaining to Sewer Projects

Concerns that not all documentation is in Clerk’s files was raised again. Supervisor Vaupel will call engineer’s office to see if we can get this taken care of.

B) Zoning Administrators Report

Report presented and reviewed. Land use permits have picked up. Zoning Administrator Call asked for direction concerning complaints made that cannot be verified. Board suggested asking the complainant to submit pictures.

C) Assessor’s Report

Report reviewed.

D) Community Recreation and Education Report

a. Budget for 2009-10

MOTION EISELE SUPPORT FRAZIER TO APPROVE THE 2009-10 BUDGET FOR THE FOWLERVILLE COMMUNITY RECREATION AS PRESENTED. MOTION CARRIED.

Brief discussion concerning forming a committee to investigate community services available in the Township.

MOTION EISELE SUPPORT FRAZIER TO FORM A COMMITTEE TO RESEARCH COMMUNITY SERVICES IN HANDY TOWNSHIP AND TO APPOINT TRUSTEES MUNSELL AND FRAZIER TO THE COMMITTEE AND TO AUTHORIZE THEM TO APPOINT ONE OR TWO MEMBERS OF THE COMMUNITY TO SERVE WITH THEM. MOTION CARRIED.

D) Roads

First application of chloride has been started.

Handy Township Regular Board of Trustees Meeting Minutes of 5-12-09

Page 3 (Pending Business Cont.)

F) Attorney’s Report

No report.

G) Building Remodel

No report

NEW BUSINESS

A) Request for extension of Hoag & Cotton property conditional re-zoning

(Van Buren Road)

Attorney Kehoe gave brief explanation of conditional re-zonings; a new agreement would be needed to be filed with the register of deeds. Mr. Carl Cyrowski gave brief description of plans for the development and requested that the Board grant the extension.

MOTION FRAZIER SUPPORT MUNSELL TO DIRECT THE ATTORNEY TO PREPARE AN AGREEMENT WITH GREENWAYS DEVELOPMENT TO EXTEND THE CONDITIONAL RE-ZONING FOR THE COTTON / HOAG PROPERTY. ABSTAIN-VAUPEL. MOTION CARRIED.

B) Geneological Society Proposal (Microfilming old Twp. Records)

Brief discussion of cost. Township has summer staff that is working on scanning all old records; do not believe it is necessary to have outside service.

C) Economic Development Council 2009-10 Contract Renewal

MOTION TESCH SUPPORT FRAZIER TO ACCEPT THE 2009-2010 EDC CONTRACT RENEWAL AND TO AUTHORIZE THE SUPERVISOR’S AND CLERK’S SIGNATURES. MOTION CARRIED.

D) Roadside Cleanup – Jeff Judd

Supervisor Vaupel needs to contact him concerning roadside cleanup for the Township.

E) Pest Control for Township (Proposals from Orkin and Eradico)

Brief discussion of proposals.

MOTION EISELE SUPPORT FRAZIER TO CONTRACT WITH ERADICO FOR PEST CONTROL AND TO PAY ON ANNUAL BASIS. MOTION CARRIED.

F) Set Public Hearing for 2009-2010 Handy Township Proposed Budget

Brief discussion concerning changes made on reimbursements.

MOTION EISELE SUPPORT TESCH TO SET THE PUBLIC HEARING ON THE 2009-2010 PROPOSED BUDGET FOR HANDY TOWNSHIP FOR TUESDAY, JUNE 9, 2009 AT 7:30 P.M. MOTION CARRIED.

Handy Township Regular Board of Trustees Meeting Minutes of 5-12-09

Page 4 (New Business Cont.)

G) Supervisor’s Report

No report.

H) Treasurer’s Report

Report presented and reviewed. Progress is being made on overdue personal property taxes. Attorney is preparing to refile lawsuit.

I) Clerk’s Report

a. Purchase of refurbished tabulators for voting precincts.

Clerk believes it is important to have back up tabulators for the voting precinct. Has had to borrow tabulators for the last two elections when ours needed repairs.

MOTION FRAZIER SUPPORT TESCH TO AUTHORIZE THE CLERK TO PURCHASE THREE REFURBISHED TABULATORS FOR THE VOTING PRECINCTS. MOTION CARRIED.

b. Discussion on purchasing software updates for General Ledger & Utility Billing

Will discuss at later date.

CORRESPONDENCE

EXTENDED PUBLIC COMMENTS

MOTION EISELE SUPPORT TESCH TO ADJOURN AT 8:48P.M.

MOTION CARRIED.

Respectfully Submitted,

Pamela J. Hibbard

Recording Secretary

Laura A. Eisele

Handy Township Clerk